The Best 19 Policy And Procedure Management Software for 2024

Effective use of policy and procedure management software is paramount to achieving compliance, mitigating risks, and fostering operational excellence.

Policy and procedure management software is a dedicated solution tailored to address these needs effectively.

This post delves into the essence of policy and procedure management software, its pivotal role in organizational governance, and a comprehensive overview of 19 leading solutions in this domain.

• What Is Policy and Procedure Management Software?
• 19 Leading Policy and Procedure Management Software
• Why Is Policy Management in Organizations Important?
• What Are the Benefits of Using Policy Management Software?
• Key Features of Policy Management Software
• Types of Policies Managed by Policy and Procedure Management Software

What Is Policy and Procedure Management Software?

Policy and procedure management software is a dedicated tool for creating, updating, and distributing operational guidelines to optimize performance and regulatory compliance.

The key features of this software include:

• Centralized repository for storing all policies and procedures
• Streamlined collaboration and approval workflows
• Version control to track revisions
• Automated notifications to ensure employees are aware of any changes or updates

19 Leading Policy and Procedure Management Software 

Process Street

Process Street is one of the most powerful process management platforms. It is designed to create, track, and optimize workflows and standard operating procedures (SOPs) through workflow-based automation and integration.

Key Features:

• Robust automation capabilities
• AI-powered workflow generator
• Integrates with 1000’s popular apps
• Huge gallery of premade templates for any industry
• Trusted by top companies like Salesforce, Cisco, and Colliers 

Pros:

• Beginner friendly 
• No-code interface

Cons:

• May be pricey for startups

Best for: Medium-sized businesses and enterprises looking for a straightforward solution to document and automate processes efficiently.

Why it’s a good policy and procedure management software: Process Street offers a simple yet effective way to create and manage workflows. It is ideal for businesses looking to streamline their processes without complex features.

PolicyTech by Navex Global

PolicyTech by Navex Global is a comprehensive policy management software designed to help organizations create, distribute, and track policies and procedures efficiently.

Key Features:

• Centralized policy repository
• Policy distribution and acknowledgment tracking
• Compliance monitoring and reporting

Pros:

• Robust compliance features for regulatory requirements
• User-friendly interface for policy management

Cons:

• Pricing may be higher for larger organizations
• Some advanced features may require additional configuration

Why it’s a good policy management software: PolicyTech by Navex Global offers a comprehensive solution for policy management, with robust compliance features and user-friendly interface, making it suitable for organizations with complex regulatory requirements.

ConvergePoint Policy Management Software

ConvergePoint Policy Management Software is a powerful tool that enables organizations to create, distribute, and manage policies and procedures effectively.

Key Features:

• Policy creation and editing tools
• Automated policy review and approval workflows
• Version control and audit trails

Pros:

• Customizable workflows to fit organizational needs
• Integration capabilities with other business systems

Cons:

• Steeper learning curve for complex features
• Some customization options may require technical expertise

Why it’s a good policy management software: ConvergePoint Policy Management Software offers customizable workflows and robust features for policy creation, review, and approval, making it suitable for organizations seeking comprehensive policy management solutions.

ComplianceBridge Policy Management Software

ComplianceBridge Policy Management Software is a comprehensive platform that helps organizations streamline policy creation, distribution, and compliance management processes.

Key Features:

• Policy lifecycle management
• Automated policy distribution and acknowledgment tracking
• Compliance monitoring and reporting tools

Pros:

• User-friendly interface for policy management
• Robust compliance features for regulatory requirements

Cons:

• Pricing may be higher for larger organizations
• Advanced features may require additional configuration

Why it’s a good policy management software: ComplianceBridge Policy Management Software offers user-friendly policy management features and robust compliance tools, making it suitable for organizations looking to streamline policy creation and compliance processes.

DocRead for SharePoint

DocRead for SharePoint is a policy management software that integrates seamlessly with Microsoft SharePoint, allowing organizations to distribute and track policies and procedures efficiently.

Key Features:

• Integration with Microsoft SharePoint
• Automated policy distribution and tracking
• Compliance monitoring and reporting

Pros:

• Seamless integration with SharePoint environment
• Easy policy distribution and tracking capabilities

Cons:

• Limited customization options compared to standalone solutions
• Requires Microsoft SharePoint environment for full functionality

Why it’s a good policy management software: DocRead for SharePoint offers seamless integration with Microsoft SharePoint, making it a convenient choice for organizations already using SharePoint for document management, collaboration, and intranet solutions. It provides efficient policy distribution and tracking capabilities, enhancing compliance and accountability.

SOP Express

SOP Express is a standard operating procedure management software designed to help organizations create, manage, and distribute standard operating procedures (SOPs) effectively.

Key Features:

• SOP creation and editing tools
• Version control and approval workflows
• Document management and distribution capabilities

Pros:

• User-friendly interface for SOP management
• Automated approval workflows streamline SOP creation process

Cons:

• Limited integration options with other systems
• Advanced features may require additional training

Why it’s a good standard operating procedure management software: SOP Express offers a user-friendly platform for creating, managing, and distributing SOPs, making it suitable for organizations seeking to standardize their processes and improve operational efficiency.

PowerDMS

PowerDMS is a comprehensive policy and procedure management software that helps organizations streamline compliance, training, and policy distribution processes.

Key Features:

• Policy creation, distribution, and tracking
• Training management and certification tracking
• Document storage and version control

Pros:

• Robust compliance features for various industries
• Training management capabilities enhance employee compliance

Cons:

• Pricing may be higher for larger organizations
• Advanced features may require additional configuration

Why it’s a good policy management software: PowerDMS offers a comprehensive solution for policy and procedure management, with robust compliance features and training management capabilities, making it suitable for organizations in regulated industries requiring strict adherence to policies and procedures.

Compliancy Group HIPAA Policy Management Software

Compliancy Group HIPAA Policy Management Software is specifically tailored to assist healthcare organizations in managing their policies and procedures to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA).

Key Features:

• HIPAA-specific policy templates and customization options
• Policy distribution and acknowledgment tracking
• Audit trails and compliance reporting tools

Pros:

• Specialized focus on HIPAA compliance
• User-friendly interface for policy management

Cons:

• Limited applicability outside the healthcare industry
• Pricing may be higher due to specialized features

Why it’s a good insurance policy management software: Compliancy Group HIPAA Policy Management Software offers healthcare organizations specialized tools to manage policies and procedures related to HIPAA compliance, ensuring adherence to regulatory requirements and safeguarding sensitive patient information.

Vertafore

Vertafore is a robust insurance policy management software designed to streamline policy administration processes for insurance carriers and agencies.

Key Features:

• Policy lifecycle management
• Automated underwriting and policy issuance
• Integration with other insurance systems

Pros:

• Comprehensive policy administration features
• Scalable solution for insurance carriers of all sizes

Cons:

• Steeper learning curve for complex functionalities
• Customization options may require additional configuration

Why it’s a good insurance policy management software: PolicyCenter by Vertafore offers insurance carriers and agencies a comprehensive solution for managing policies throughout their lifecycle, from underwriting to issuance and renewal. With its scalable architecture and integration capabilities, it enables insurance organizations to streamline policy administration processes and improve operational efficiency.

MetaCompliance

MetaCompliance provides policy management software designed to assist organizations in creating, distributing, and tracking policies and procedures to meet compliance requirements.

Key Features:

• Policy creation and customization tools
• Automated policy distribution and acknowledgment tracking
• Compliance reporting and audit trails

Pros:

• User-friendly interface for policy management
• Comprehensive compliance features for various regulations

Cons:

• Pricing may be higher for organizations with larger user bases
• Limited customization options compared to some competitors

Why it’s a good policy management software: MetaCompliance offers organizations a user-friendly platform with comprehensive compliance features for managing policies and procedures. Its automated distribution and acknowledgment tracking capabilities help organizations ensure compliance with regulatory requirements and industry standards efficiently.

Isolocity Policy Management Software

Isolocity Policy Management Software is a comprehensive solution designed to help organizations create, manage, and distribute policies and procedures efficiently.

Key Features:

• Policy creation and editing tools
• Document version control and approval workflows
• Automated policy distribution and acknowledgment tracking

Pros:

• User-friendly interface for policy management
• Customizable workflows to fit organizational needs

Cons:

• Limited integration options with other systems
• Advanced features may require additional configuration

Why it’s a good policy management software: Isolocity Policy Management Software offers a user-friendly platform with customizable workflows, making it suitable for organizations seeking to streamline policy creation, management, and distribution processes according to their specific requirements.

PolicyStat

PolicyStat is a cloud-based policy management software designed to simplify the creation, distribution, and management of policies and procedures for organizations across various industries.

Key Features:

• Centralized policy repository
• Policy creation and editing tools
• Automated approval workflows and version control

Pros:

• Intuitive interface for policy management
• Comprehensive audit trails and compliance reporting

Cons:

• Pricing may be higher for larger organizations
• Limited customization options compared to some competitors

Why it’s a good policy management software: PolicyStat offers organizations a cloud-based platform with intuitive policy management features and comprehensive audit trails, ensuring compliance with regulatory requirements and industry standards. Its automated approval workflows and version control capabilities streamline policy creation and management processes.

Resolver Policy Management

Resolver Policy Management is a comprehensive solution that helps organizations manage policies, procedures, and compliance requirements effectively.

Key Features:

• Policy creation and editing tools
• Workflow automation for policy review and approval
• Compliance monitoring and reporting capabilities

Pros:

• Flexible workflow automation options
• User-friendly interface for policy management

Cons:

• Pricing may be higher for larger organizations
• Some advanced features may require additional training

Why it’s a good policy management software: Resolver Policy Management offers organizations flexible workflow automation options and a user-friendly interface for managing policies, procedures, and compliance requirements. Its comprehensive compliance monitoring and reporting capabilities help organizations ensure adherence to regulatory requirements and industry standards.

Ncontracts Policy Management Software

Ncontracts Policy Management Software is a comprehensive solution designed to help financial institutions and other organizations manage policies, procedures, and compliance requirements effectively.

Key Features:

• Policy creation and editing tools
• Workflow automation for policy review and approval
• Compliance monitoring and reporting capabilities

Pros:

• Specialized features for financial institutions
• User-friendly interface for policy management

Cons:

• Pricing may be higher for larger organizations
• Some advanced features may require additional training

Why it’s a good policy management software: Ncontracts Policy Management Software offers specialized features for financial institutions and a user-friendly interface for managing policies, procedures, and compliance requirements. Its comprehensive compliance monitoring and reporting capabilities help organizations ensure adherence to regulatory requirements and industry standards.

ComplyALIGN

ComplyALIGN is a comprehensive tool designed to help organizations streamline policy creation, distribution, and compliance management processes.

Key Features:

• Policy creation and editing tools
• Automated policy distribution and acknowledgment tracking
• Compliance monitoring and reporting capabilities

Pros:

• User-friendly interface for policy management
• Robust compliance features for various industries

Cons:

• Pricing may be higher for larger organizations
• Advanced features may require additional configuration

Why it’s a good policy management software: ComplyALIGN Policy Management Software offers a user-friendly platform with robust compliance features, making it suitable for organizations seeking to streamline policy creation, distribution, and compliance management processes efficiently. Its automated policy distribution and acknowledgment tracking capabilities help organizations ensure compliance with regulatory requirements and industry standards.

Lucidchart

Lucidchart is a versatile diagramming and visualization tool that can also be utilized for policy and procedure management.

Key Features:

• Intuitive diagramming interface
• Collaboration capabilities for team members
• Template library for policy creation

Pros:

• User-friendly interface for creating policies visually
• Collaboration features enhance team communication

Cons:

• Not specifically tailored for policy management
• May lack some advanced policy management features compared to dedicated solutions

Why it’s a good policy management software: Lucidchart offers a user-friendly platform for creating policies visually, which can be beneficial for organizations that prefer a visual approach to policy and procedure management. While it may not have dedicated policy management features, its collaboration capabilities and template library make it a versatile tool for creating and sharing policies.

iAuditor 

iAuditor is a mobile inspection app that can also be used for policy management, allowing organizations to create, distribute, and track policies and procedures.

Key Features:

• Customizable digital forms for policy creation
• Offline access for conducting inspections and policy reviews
• Automated alerts and notifications for policy updates

Pros:

• Mobile-friendly platform for policy management on the go
• Customizable forms for capturing policy-related data

Cons:

• May require additional configuration for policy-specific use cases
• Some advanced features may only be available in premium plans

Why it’s a good policy management software: iAuditor by SafetyCulture provides organizations with a mobile-friendly platform for managing policies and procedures, allowing users to create, distribute, and track policies from anywhere. Its customizable digital forms and automated alerts enhance efficiency and ensure compliance with policy requirements.

Onspring Policy Management Software

Onspring Policy Management Software is a flexible solution that helps organizations streamline policy creation, distribution, and compliance management processes.

Key Features:

• Policy creation and editing tools
• Workflow automation for policy review and approval
• Compliance monitoring and reporting capabilities

Pros:

• Flexible platform for customizing policy management workflows
• Comprehensive compliance features for various industries

Cons:

• Pricing may be higher for larger organizations
• Some advanced features may require additional configuration

Why it’s a good policy management software: Onspring Policy Management Software offers a flexible platform for customizing policy management workflows according to organizational needs. Its comprehensive compliance features and user-friendly interface make it suitable for organizations seeking to streamline policy creation, distribution, and compliance management processes efficiently.

Compli Policy Management Software

Compli Policy Management Software is a comprehensive solution designed to help organizations manage policies, procedures, and compliance requirements effectively.

Key Features:

• Policy creation and editing tools
• Workflow automation for policy review and approval
• Compliance monitoring and reporting capabilities

Pros:

• User-friendly interface for policy management
• Robust compliance features for various industries

Cons:

• Pricing may be higher for larger organizations
• Some advanced features may require additional configuration

Why it’s a good policy management software: Compli Policy Management Software offers organizations a user-friendly platform with robust compliance features, making it suitable for organizations seeking to streamline policy creation, distribution, and compliance management processes efficiently. Its comprehensive compliance monitoring and reporting capabilities help organizations ensure adherence to regulatory requirements and industry standards.

Why Is Policy Management in Organizations Important?

Policy management is of utmost importance in organizations for several reasons.

Ensures Compliance

First and foremost, it ensures compliance with regulations, which is crucial for businesses to operate within the legal framework.

By implementing and enforcing policies that align with industry standards and government regulations, organizations can avoid penalties, fines, and legal consequences.

Minimizes Human Error

Another key reason why policy management is important is to minimize human error. Policies provide clear guidelines and instructions on how to perform tasks correctly and efficiently.

When employees are aware of and adhere to these policies, they are less likely to make mistakes that could result in costly consequences, such as financial losses, reputational damage, or even safety hazards.

Manage Documents More Effectively

Policy management helps organizations effectively manage document expiration.

Policies often involve various documents, including contracts, agreements, and licenses, which have expiration dates.

By keeping track of these documents and ensuring they are promptly updated or renewed, organizations can retain compliance and prevent any disruptions in operations.

What Are the Benefits of Using Policy Management Software?

Policy management software offers a wide range of benefits that can greatly enhance an organization’s operations.

Saves Costs

Policy and procedure software can contribute to significant cost savings.

By automating the policy creation, revision, and distribution processes, organizations can save time and resources, reducing administrative costs associated with managing policies manually.

Improves Policy Awareness

Another benefit is that policy management software can improve policy awareness among employees.

With a centralized platform, policies can be easily accessed and communicated to all relevant stakeholders.

This ensures that employees are aware of the organization’s rules and guidelines, promoting a culture of compliance and minimizing the risk of policy violations.

Facilities Regulatory Compliance

Policy management software can facilitate regulatory compliance.

It helps organizations stay up-to-date with changing regulations by providing a centralized repository for policy documents and ensuring that employees have access to the latest versions.

This helps organizations mitigate the risk of non-compliance and the associated penalties and reputational damage.

Improves Risk Management

Policy management software also aids in effective risk management.

By providing real-time access to policies, organizations can identify potential risks and implement appropriate controls.

This software also supports the tracking and reporting of policy adherence, enabling organizations to take proactive measures to address non-compliance issues before they escalate.

Helps Maintain Consistency

Lastly, policy management software helps maintain consistent company standards.

It enables organizations to establish uniform policies and procedures across different departments and locations, ensuring that all employees are working towards the same goals.

This fosters transparency and accountability and strengthens the organization’s overall culture.

Key Features of Policy Management Software

If you’re looking to purchase a policy management software, ensure it’s got the following must-have features:

Version Control

Version control feature ensures efficient management of policy versions by providing a streamlined process for storing and displaying them.

With this feature, users can easily track and access different iterations of policies, making it simple to manage changes and updates over time.

Access Controls

Access control features provide a powerful tool to manage and enforce access restrictions to  policies and documents.

This feature ensures that only authorized individuals can view and modify sensitive information, thereby mitigating the risk of unauthorized access or tampering.

Permissions Management

This is yet another must-have feature.

User permissions allow to specify the exact actions that users can perform on a document or policy, such as viewing, modifying, or deleting.

By assigning appropriate permissions, organizations can ensure that sensitive information remains confidential and tamper-proof.

Approval Process

The automated approval process for policies and procedures streamlines the review and approval process, ensuring efficiency and accuracy.

This process involves multiple stakeholders and ensures that documents progress smoothly through each stage.

Automated notifications, typically sent via email or through a centralized collaboration platform, remind stakeholders to review documents.

The notifications contain a link to the document requiring review, making it easy for stakeholders to access and provide their input.

A complete audit trail is maintained throughout the approval process.

This means that every step, from notification to review to approval, is documented and can be traced back for reference and compliance purposes.

The audit trail provides transparency and accountability, ensuring that the approval process adheres to established protocols.

Audit Trails

Audit trails play a crucial role in policy management by providing a comprehensive record of activities and changes made to policies within an organization.

The purpose of an audit trail is to ensure transparency, accountability, and compliance in policy-related processes.

It serves as a digital footprint, allowing organizations to track every action taken on a policy and understand who made what changes and when.

The functionality of audit trails enables organizations to review and analyze the history of policy updates, ensuring proper documentation and adherence to regulatory requirements and internal standards.

Structured audit trails are particularly important for easy reporting during audits.

By incorporating comments from reviewers and approvers, organizations can provide additional context for policy changes and highlight the reasoning behind specific decisions.

This structured approach enhances transparency, fosters collaboration, and enables auditors to quickly understand the policy management process.

Types of Policies Managed by Policy and Procedure Management Software

As the number of policies continues to grow, the need for efficient and effective policy management software arises.

Policy and procedure management software software enables organizations to streamline policy creation, dissemination, and tracking, ensuring compliance and mitigating risks.

Here are some types of policies managed by the software:

1. Corporate Policies

Policy management software enables organizations to efficiently manage corporate policies such as code of conduct, anti-harassment, and bribery prevention policies.

These policies are essential in establishing a common set of guidelines, standards, and expectations for employees, helping to create a cohesive and ethical work environment.

2. Regulatory Compliance Policies

Compliance with industry regulations and legal requirements is crucial for organizations.

Policy management software allows organizations to effectively manage and enforce policies relating to data protection, health and safety, financial regulations, and more.

This ensures adherence to regulatory standards, reducing the risk of non-compliance penalties and reputational damage.

3. Human Resources Policies

Managing HR policies effectively is essential for fostering a fair and productive workplace.

With policy management software, organizations can easily handle policies related to employee onboarding, performance management, leave and attendance, and other HR processes.

This streamlines HR operations, promotes transparency, and enhances employee satisfaction and engagement.

4. IT Security Policies

In the age of cyber threats, organizations must have robust IT security policies in place.

Policy management software enables the central management of policies related to data protection, password management, network security, and user access control.

This helps organizations maintain the integrity and confidentiality of their information systems, safeguarding against potential breaches.

5. Compliance Policies

Compliance policies are crucial for organizations to maintain and adhere to regulatory requirements.

In the context of controls management and risk assessment, these policies establish guidelines and procedures for ensuring that controls are effectively implemented and risks are identified and addressed.

Compliance policies related to control management within an organization’s policy management software involve creating and documenting controls across various business processes.

These policies outline the criteria for establishing controls, such as duties segregation, authorization limits, and data integrity measures.