The Best Grant Management Software to Streamline Nonprofit Workflows

Grant management software is important to have for any nonprofit, government agency, scholar, or anyone who regularly seeks grants.

It goes a long way in helping with the grant application process, finding grant programs, managing grant funds, sorting through grant documents, and just generally making administrative tasks much easier and more streamlined.

To help you choose the right one for your needs, we’ve put together a list of the top 9 grant management software out there.

So without further ado, let’s dive in!

Fluxx

Fluxx is a cloud-based grant management software designed for foundations and nonprofit organizations. It streamlines the grant application, evaluation, and management process, offering tools for online grant applications, due diligence, and reporting. Fluxx Grantmaker enhances transparency, collaboration, and efficiency in the grant-making process, helping organizations make a meaningful impact.

Best for: Grant applications.

Key features:

• Budgeting and forecasting.
• Compliance management.
• Financial reporting.
• Grant award tracking.

Pros:

• It’s easy to set up helpful workflows.
• Excellent data collection.
• Simple to find information on different grants.

Cons:

• Customer supportis lacking.

AmpliFund

AmpliFund is a grant management and fund accounting software solution tailored for government agencies, nonprofit organizations, and grant-making institutions. It facilitates the entire grant lifecycle, from application and evaluation to tracking and reporting. AmpliFund streamlines financial management, compliance, and transparency, enabling organizations to efficiently manage grants and maximize their impact.

Best for: Government agencies.

Key features:

• Grant discovery.
• Customizable branding.
• Configurable workflows.
• Forms management.

Pros:

• Easy to set up and use.
• Centralizes grant management processes.
• Makes tracking expenses easy.

Cons:

• There isn’t much flexibility in its features.

Foundant

Foundant offers a grant management software suite designed to simplify the grant-making process for foundations and nonprofit organizations. Their software provides tools for grant application and review, fund accounting, and impact tracking. Foundant enhances collaboration, transparency, and efficiency in the grant management process, making it a valuable resource for grant-making entities.

Best for: The whole grant process.

Key features:

• Application intake.
• Internal evaluations.
• Automated communication.
• Impact and outcomes tracking.

Pros:

• It’s affordable.
• Has excellent customer service.
• It makes continuous improvement efforts.

Cons:

• No free trial or free version.

Submittable

Submittable is an all-in-one submission management platform that simplifies the process of collecting and reviewing applications, content, and submissions. It offers customizable forms and workflow automation, making it a valuable tool for organizations seeking an efficient way to manage submissions, grants, and applications. Submittable enhances collaboration, saving time and improving decision-making.

Best for: Submission management.

Key features:

• Administrative reporting.
• Electronic submission and payment.
• Fundraising management.
• Impact measurement.

Pros:

• It helps with lead generation.
• Send real-time alerts and notifications.
• It’s a one-stop shop for the entire grant submission process.

Cons:

• It’s very expensive.

Blackbaud Grantmaking

Blackbaud Grantmaking is a software and services provider catering primarily to the nonprofit sector. It offers a suite of solutions for fundraising, financial management, marketing, and donor engagement. Blackbaud’s software enables nonprofits to efficiently manage their operations, donor relationships, and financials, empowering them to achieve their missions and make a positive impact.

Best for: Nonprofits.

Key features:

• Application and donor management.
• Deadline management.
• Financial reporting.
• Status tracking.

Pros:

• It offers comprehensive training.
• Has an easy-to-search database that tracks users’ grants.
• There are lots of reporting options.

Cons:

• There’s a lack of available integrations with Blackbaud’s other products.

GrantHub

GrantHub is a grant management software designed to simplify the grant-seeking process for nonprofit organizations. It offers tools for tracking opportunities, managing proposals, and reporting. GrantHub streamlines grant management, helping nonprofits improve their efficiency in finding and securing grants, making it easier to focus on their core missions and achieve their goals.

Best for: Proposal management.

Key features:

• Customizable reports and fields.
• CRM.
• Approval process control.
• Grant discovery.

Pros:

• Users can upload historical information for their records.
• Meets compliance requirements.
• Very responsive customer support.

Cons:

• Servers are sometimes overloaded and run slowly.

Good Grants

Good Grants is a comprehensive grant management platform suitable for various industries and organizations. It streamlines the application, review, and selection processes, offering customizable forms and workflow automation. Good Grants enhances collaboration, transparency, and efficiency, making it an invaluable tool for managing grants, scholarships, awards, and more.

Best for: Scholarships.

Key features:

• Customizable templates.
• Application management.
• Grant award tracking.
• Budgeting and forecasting.

Pros:

• It comes with a trial version to teach users how to get the most out of the software.
• They are always adding new features.
• Assigns applications to reviewers.

Cons:

• There are often bugs when new features roll out.

Grant Station

GrantStation is a comprehensive grant research and management platform serving nonprofit organizations. It provides access to a vast database of funding opportunities, training resources, and grant management tools. GrantStation streamlines the grant-seeking process, empowering nonprofits to find suitable funding sources, submit successful applications, and manage their grants more effectively, facilitating their mission-driven work.

Best for: Grant seeking.

Key features:

• Grant databases.
• Educational resources.
• Development planners.
• Trend trackers.

Pros:

• It’s an excellent educational tool.
• It helps users through the whole grant-seeking process.

Cons:

• It’s expensive and not good for individuals on a budget.

GrantWatch

GrantWatch is an online platform that connects organizations, including nonprofits and businesses, with available funding and grant opportunities. It offers a searchable database of grants, awards, and financial opportunities across various sectors and locations. GrantWatch simplifies the process of identifying funding options, helping users secure the resources they need for their projects and initiatives.

Best for: Finding new grants.

Key features:

• Newsletters.
• Grant database.
• Grant listing.
• Grant reports.

Pros:

• Affordable.
• Excellent database.

Cons:

• It doesn’t have a very good UI.

What is grant management software?

Grant management software is a specialized tool designed to streamline and simplify the process of seeking, securing, and managing grant funding for various organizations, including nonprofits, educational institutions, government agencies, and businesses. 

This software helps users throughout the entire grant lifecycle, from identifying funding opportunities to managing post-award compliance and reporting. Here’s an in-depth explanation of what grant management software is and its key features:

Grant identification and research

These software solutions often come with comprehensive databases that house information about available grant opportunities from various sources. Users can search, filter, and access details about grants that match their specific needs and eligibility criteria.

Application management

Grant management software assists in the creation and submission of grant applications. It typically offers features for creating customized application forms, document management, and electronic submission to streamline the process.

Workflow automation

It provides workflow tools to automate various steps in the application and review process, allowing for easier collaboration among team members and reducing administrative burdens.

Compliance and reporting

These tools often include features for tracking grant compliance requirements and managing post-award reporting. This ensures that organizations meet the obligations associated with the grant, improving accountability and transparency.

Communication and collaboration

Grant management software typically offers communication features to help users collaborate with grantors, applicants, and team members, facilitating smoother interactions throughout the grant process.

Data analytics

These tools often provide analytics and reporting features that help organizations track their grant-seeking and grant management progress. This data-driven approach can inform strategic decision-making and help optimize grant-related activities.

Document management: 

Grant management software helps users organize and manage the multitude of documents associated with grant applications, awards, and compliance requirements.

Security and compliance

Robust security features ensure that sensitive grant-related data is protected, and compliance with data privacy regulations is maintained.

Customization

Users can typically customize the software to their specific needs and branding, aligning it with their organization’s unique requirements.

Integration

Many grant management systems offer integration capabilities with other systems, such as CRM or financial software, to ensure seamless data flow and reporting.

Final thoughts

In essence, grant management software provides a comprehensive solution for organizations seeking and managing grants. It streamlines the process, enhances efficiency, ensures compliance, and improves communication, ultimately enabling organizations to secure the funding they need and manage it effectively to achieve their mission and goals.

If you can, try out one or more of the software in the list to find the right one for you.