The 14 Best Organization Apps For Your Work and Life (FREE)

best organization apps

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Unless you’ve recently come back from a ten-year vacation in the wilderness, you probably have a computer, laptop, or smartphone that you use on a daily basis.

But even with all the modern technologies and products available to us in this 21st century, the daily struggles of organization and productivity remain.

Thankfully, there’s an app for that (quite a few, actually). At Modernize, we’ve compiled a list of some of the best and most efficient smartphone and tablet apps to help you organize your life. Take a look and get downloading!

Calendar and To-Do List apps

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Whether or not your job is not based in an office, you most likely have things to get done on a daily basis. Task management apps are popular on all devices (and some even come preloaded), but it’s often hard to sift through the piles of apps to find the best. Here are a few that we find particularly useful:

Awesome Note (+To Do): This iOS app for notes and to-do lists is not free, but its graphics and versatility more than make up for the price. At first glance, it is visually appealing, with color-coded lists and calendars that you can organize and arrange yourself. Choose your own backgrounds, colors, and fonts to style your lists to your liking, and set alarms for specific to-dos and calendar events. (source: PCMag – 100 Best iPhone apps of 2015)

Timeful: Timeful is an iOS run, free app for the things you never manage to make time for on your regular to-do lists. In this app, you input tasks, hobbies, and habits and the app suggests a time for you to complete them. You then have the option to accept or reject the tasks suggested, and the clever app learns your busy and available times based on your input. Both useful and clever, we think you should download this app right now (yes, you have time). (source: PCMag – 100 Best iPhone apps of 2015)

Note-taking apps

Evernote banner

While note-taking apps are essential writing workflow tools for freelance writers, authors, and journalists, the rest of us have plenty of use for them as well. While many apps have a designated note taking function, we found these apps to be far and above the others:

Evernote: A free iOS, Android, and desktop app that allows you to create and edit your own files both in and out of the application. After you’ve uploaded or completed your document, you can then sync your file via a cloud sharing system, so it’s accessible anywhere. The app itself is searchable with great organization, which means that you will never have trouble finding anything. If you’re going to be importing files often, opt for the newer Evernote Scannable (iOS only), where you can scan in notes, docs, and papers by taking photos from your smart device. (source: PCMag – 100 Best iPhone apps of 2015)

Letterspace: Letterspace is a popular alternative to Evernote available for iPhone. A remarkable thing about the text editor on Letterspace is the slide bar function. Have you ever tried for several minutes to get the cursor in the right place in a block of text? Letterspace makes that much, much easier. The app is built around intuitive gestures and swiping actions, making it a fast and easy way to make and edit notes.

Productivity apps

IFTTT banner

Those of us who work in an office environment know (and probably loathe) the buzzword productivity. There are myriad ways to make your time and work more productive, but how exactly to go about doing it is easier said than done. Never fear; there are plenty of apps to help you increase productivity in your life.

IFTTT: Short for “if this, then that”, IFTTT automates your digital life in the cleverest of ways. If you get an email from someone, for example, you can tell IFTTT to save the contact to your phone, Evernote, or any other mailing list you choose. Because it is completely personalizable, it can perform similar functions for the rest of your organization apps and will save you tons of time in your daily life with the power of workflow automation.

Easily Do: If you’re looking for a personal assistant, try this free iOS app for to-do lists and productivity. Easily Do connects to your online services and finds tasks to complete for you through the sections in the app and notifications it sends to your device. This app is perfect if you can’t afford a virtual assistant but could really use someone to tell you what to do and when.

Process and Workflow Management Apps

best organization apps - process street

Productivity is all well and good, but when we’re talking about the best organization apps, there’s almost nothing that compares with those which deal with process and workflow management. These apps can not only organize your common workflows and processes, but can automate some of the more laborious shovel work in your day to day life!

Process Street: This is a simple and free way to manage your team’s workflows, recurring checklists and procedures – without wanting to toot our own horn, we’re pretty sure it’s among the best business process management software on the market. Keep all employees and projects streamlined and in clear communication with this app that one reviewer called a “must-have” for businesses. See all the features here.

Zapier: What haven’t we said about Zapier already? Other than being one of the titans of business process automation, Zapier’s ability to automatically trigger actions and transfer data is increasing with every new app that is added. Think of it as the business-oriented, bigger brother of IFTTT.

Other organization apps

While note-taking, productivity, and calendars are probably at the top of the list for most people, there are several other smartphone apps that go the extra mile towards helping you organize your life.


Last Pass: A free app that stores all your passwords for websites, applications, Last Pass stores your even email and bank accounts in one place. Don’t worry about security; the app itself is password protected so you just need to remember one password to gain access. (source: HowStuffWorks)

Time Track: Time Track is a great option for small or medium-sized companies to track the work their teams are achieving. Though it’s not only for companies and large teams; the freelancer version is designed as an individual model of the platform – so there really is something for everyone. It’s a pretty complete piece of tracking software – it isn’t just a glorified stopwatch. Time Track does project tracking, attendance tracking, and even expense tracking. Use it on mobile or in browser, prices for teams start at $4 per month per user. Highly recommended!

Pomodoro Time: Pomodoro Time takes the time tracking technique one step further with this free iOS app and utilizes its own bespoke technique to monitor your productivity. The Pomodoro method usually consists of an initial 25-minute timer followed by a short break. Continue this process for four alarm sequences, then take a longer break. The app is useful in many ways: it is trackable, adjustable, and can sync between all your devices. (source: App Store)

Best all round apps


If you’ve trawled this list and the rest of the App Store for various organization apps but haven’t found something that can do anything, don’t worry. Google, Microsoft, and Apple all have multi-platform applications that work together to improve your work and home life in just about every aspect.

Google Drive apps: Various, accessible anywhere, all free Docs, Sheets, Search, Google Calendar, and Drive are all free to use and accessible anywhere: they all sync to the cloud via your email account and don’t take up your own storage. The documents produced from these apps are all shareable with colleagues and friends, so you won’t have to spend ages copying and pasting files every time. See these Google Drive tips for more info.

Microsoft apps: The Microsoft productivity apps function in much the same way as the Google apps: OneDrive, OneNote, and Microsoft Remote Desktop are all synced on cloud systems such as OneDrive and SharePoint and can be shared with others easily.

Apple apps: If you have an iOS device, most of these apps come preloaded. Numbers, Keynote, Calendar, Notes, Reminders, and many more are standard for Apple customers and sync to your Apple ID (via an email address account). Although they are standard, they are not to be overlooked: many are customizable and all are accessible from all devices and have much to offer for both your work and home life.

This post was written by Kelsey Martin of — in the interests of publishing content on time around this busy period, the correct author attribution will be added later, but ASAP.

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Ben Mulholland

Ben Mulholland is an Editor at Process Street, and winds down with a casual article or two on Mulholland Writing. Find him on Twitter here.

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