The 15 Best Policy Management Software Solutions for 2024

Policy management software solutions are vital for a ton of different industries.

Whether it’s healthcare, law enforcement, tech, or anything in between, these tools help keep policy management systems safe, secure, and compliant.

However, because there are so many different types of policies, it can be difficult to know which tools are the best for your specific needs.

So to help, we have created a list of the top 15 policy management software, and we also included some vital information so you can make the best possible choice for your business.

In this article, we will cover:

• A comprehensive list of the best policy management software
• What is policy management software?
• The features of policy management software solutions
• The benefits of policy management software

Take a look at our list of the best policy management software:

• Workiva
• MyComplianceOffice
• BizAway
• Accountable 
• DynamicPolicy 
• Strike Graph
• NAVEX One
• PowerDMS
• PolicyCo
• StandardFusion
• Protecht
• JumpCloud
• WhatsUp Gold
• Modulo 
• SAI360

A comprehensive list of the best policy management software

Workiva

Workiva stands tall as a versatile cloud-based solution, revolutionizing collaborative work processes. Renowned for its intuitive interface and comprehensive capabilities, it empowers teams to streamline data, reports, policy, and compliance tasks effortlessly. 

Best for: Policy workflow management.

Key features:

• Cloud-based platform: Provides a centralized cloud platform for collaborative work.
• Document management: Streamlines document creation, editing, and sharing.
• Data integration: Allows integration and management of diverse data sources.
• Collaborative editing: Enables real-time collaboration on documents and spreadsheets.
• Workflow automation: Automates processes for efficiency and consistency.

Pros:

• Facilitates compliance with regulatory requirements.
• Facilitates compliance with regulatory requirements.
• Tracks document versions for accuracy and auditing.
• Ensures data security with customizable access controls.

Cons:

• Because it’s not dedicated policy management software, it is missing certain features others have.

Pricing: Workiva pricing page.

MyComplianceOffice

MyComplianceOffice is a compliance management solution fostering a culture of integrity and transparency. It aids businesses in mitigating risks and adhering to regulations seamlessly. With its user-centric design, MyComplianceOffice empowers organizations to navigate compliance challenges effectively, ensuring ethical and compliant operations.

Best for: Compliance management.

Key features:

• Risk assessment: Identifies and evaluates potential risks within the organization.
• Policy management: Centralizes policies, ensuring employees adhere to regulations.
• Incident reporting: Enables reporting and tracking of compliance-related incidents.
• Workflow automation: Automates compliance processes for efficiency.
• Regulatory monitoring: Monitors regulatory changes and updates.

Pros:

• Provides training modules and tracks certifications.
• Maintains a record of compliance activities for audits.
• Manages compliance-related cases and investigations.
• Stores and organizes relevant documents securely.

Cons:

• The UI is clunky, which makes it difficult to navigate at first.
• It lags when there are new updates.

Pricing: MyComplianceOffice pricing page.

BizAway

BizAway is a comprehensive travel management platform, streamlining corporate travel. It simplifies booking, expense management, and travel policy compliance. By emphasizing cost control and efficient planning, BizAway empowers businesses to optimize travel processes, ensuring seamless and budget-conscious corporate travel experiences.

Best for: Travel policies.

Key features:

• Travel booking: Allows booking flights, hotels, and transportation within policy guidelines.
• Policy compliance: Ensures bookings adhere to company travel policies and budgets.
• Expense management: Tracks and manages travel-related expenses and reimbursements.
• Traveler safety: Offers features for tracking and ensuring traveler safety.
• Approval workflows: Facilitates approval processes for travel requests.

Pros:

• Provides insights into travel spending and patterns.
• Enables access and bookings on mobile devices for travelers.
• Integrates with expense management or CRM systems for data sync.
• Provides customer support and assistance during travel.

Cons:

• It is only good for business travel policies.

Pricing: BizAway pricing page.

Accountable

Accountable is a platform that simplifies compliance and risk management and aids businesses in navigating regulatory complexities seamlessly. By emphasizing accountability and transparency, Accountable empowers organizations to efficiently manage compliance tasks, ensuring ethical and compliant operations without drowning in administrative burdens.

Best for: HIPAA compliance.

Key features: 

• Task management: Organizes compliance-related tasks and deadlines.
• Document storage: Stores and organizes compliance documents securely.
• Audit trails: Maintains records of compliance activities for audits.
• Regulatory updates: Keeps users informed about changes in regulations.
• Policy management: Centralizes policies for easy access and updates.

Pros:

• Tracks and manages compliance-related incidents.
• Provides compliance training materials and tracking.
• Automates compliance processes for efficiency.
• Manages permissions for access to sensitive compliance data for the healthcare industry.

Cons:

• It doesn’t have a wide range of features.
• It is designed specifically for HIPAA compliance so it doesn’t work as well with other regulations.

Pricing: Accountable pricing page.

DynamicPolicy

DynamicPolicy is a comprehensive policy management solution that streamlines policy creation and implementation. It facilitates policy customization and compliance tracking by emphasizing agility and accessibility. DynamicPolicy allows organizations to create, manage, and update policies efficiently, ensuring adherence and alignment across teams.

Best for: General policy management.

Key features:

• Policy creation: Allows creating and customizing policies tailored to organizational needs.
• Policy distribution: Distributes policies across the organization for easy access.
• Version control: Tracks and manages policy versions and updates.
• Compliance monitoring: Monitors policy adherence and tracks compliance.
• Policy templates: Provides customizable templates for policy creation.

Pros:

• Facilitates a review and approval process for policy changes.
• Sends alerts for policy updates and acknowledgments.
• Maintains records of policy-related activities for audits.
• Generates reports on policy adherence and engagement.

Cons:

• The customization options are limited.
• Attaching mass files is difficult and doesn’t always work.

Pricing: DynamicPolicy pricing request.

Strike Graph

Strike Graph is a dynamic compliance platform that streamlines compliance processes. By emphasizing efficiency and accuracy, Strike Graph empowers businesses to navigate compliance landscapes seamlessly, ensuring robust security measures and streamlined audits.

Best for: Compliance processes.

Key features:

• Security questionnaires: Facilitates completion of security questionnaires for compliance assessments.
• Policy management: Manages security policies and tracks compliance with regulations.
• Risk assessment: Identifies and evaluates potential risks within the organization.
• Task management: Organizes and manages compliance-related tasks and deadlines.
• Regulatory updates: Keeps users informed about changes in regulations.

Pros:

• Maintains a record of compliance activities for audits.
• Automates compliance processes for efficiency.
• Facilitates team collaboration for compliance tasks.
• Integrates with other tools for data synchronization.

Cons:

• The UI isn’t very attractive.

Pricing: Strike Graph pricing page.

NAVEX One

NAVEX One is a comprehensive ethics and compliance software prioritizing streamlined risk management and reporting. It centralizes compliance processes by using intuitive workflows and analytics. NAVEX One allows organizations to uphold ethical standards and mitigate risks effectively.

Best for: Ethics reports.

Key features:

• Incident reporting: Allows reporting and tracking of compliance incidents.
• Policy management: Centralizes and manages compliance policies and procedures.
• Training and awareness: Provides compliance training modules and tracking.
• Risk management: Identifies, assesses, and manages compliance risks.
• Audit management: Facilitates compliance audits and tracks findings.

Pros:

• Offers anonymous reporting channels for concerns.
• Manages and tracks compliance-related cases and investigations.
• Stores and organizes policy documentation securely.
• Automates routine compliance tasks for efficiency.

Cons:

• It’s less customizable compared to similar products.
• Licensing is pricey and may be too expensive for smaller businesses.

Pricing: NAVEX One pricing request.

PowerDMS

PowerDMS is a robust compliance and policy management solution fostering a culture of accountability and transparency. It streamlines document management and training and empowers organizations to navigate complex regulations and ensure operational excellence effortlessly.

Best for: Policy document management.

Key features:

• Document management: Organizes, stores, and tracks compliance documents securely.
• Policy creation and distribution: Creates policies and distributes them across the organization.
• Training and certification: Provides training modules and tracks employee certifications.
• Compliance tracking: Monitors and tracks compliance with regulations and standards.
• Collaborative editing: Allows real-time collaboration on documents and policies.

Pros:

• Enables signing off on documents electronically for validation.
• Maintains records of document activities for audits.
• Automates compliance processes for efficiency.
• Tracks and manages document versions for accuracy.

Cons:

• Users cannot reassign documents.
• It takes time to master all the tools.

Pricing: PowerDMS pricing information.

PolicyCo

PolicyCo is a policy management solution that streamlines policy creation and implementation. It allows organizations to craft, distribute, and manage policies seamlessly, ensuring alignment with evolving regulatory landscapes and business needs.

Best for: Policy implementation.

Key features:

• Policy creation: Creates and customizes policies tailored to organizational needs.
• Policy distribution: Distributes policies across the organization for easy access.
• Compliance monitoring: Monitors policy adherence and tracks compliance.
• Policy templates: Provides customizable templates for policy creation.
• Policy review workflow: Facilitates a review and approval process for policy changes.

Pros:

• Tracks and manages policy versions and updates.
• Maintains records of policy-related activities for audits.
• Sends alerts for policy updates and acknowledgments.
• Manages permissions for policy viewing and editing.

Cons:

• It neither integrates with or uses APIs, limiting customization.
• Users cannot gain full access to the site until after payment, even if they have signed up for a free account.

Pricing: PolicyCo pricing page.

StandardFusion

StandardFusion is a compliance management platform focusing on simplifying regulatory adherence. It streamlines compliance processes by emphasizing flexibility and efficiency. StandardFusion aids organizations in navigating intricate compliance frameworks seamlessly, ensuring robust governance and risk management effortlessly.

Best for: Risk management.

Key features:

• Policy management: Manages and tracks compliance policies and procedures.
• Risk assessment: Identifies, evaluates, and manages potential risks within the organization.
• Task management: Organizes and manages compliance-related tasks and deadlines.
• Audit management: Facilitates compliance audits and tracks findings.
• Incident reporting: Allows reporting and tracking of compliance incidents.

Pros:

• Monitors and tracks compliance with regulations and standards.
• Stores and organizes compliance documents securely.
• Automates compliance processes for efficiency.
• Has robust access control to keep sensitive compliance data safe.

Cons:

• There is limited customization in emails.
• Some users have reported problems with editing documents.

Pricing: StandardFusion pricing page.

Protecht

Protecht is a robust risk management and compliance solution focused on fortifying organizational resilience. It prioritizes risk identification and mitigation and empowers businesses to navigate complexities and ensure a secure and compliant operational landscape.

Best for: Risk assessment.

Key features:

• Risk assessment: Identifies, assesses, and manages potential risks within the organization.
• Incident management: Allows reporting and tracking of incidents for compliance.
• Compliance management: Tracks adherence to regulations and standards.
• Risk registers: Manages and tracks risks and controls within the organization.
• Workflow automation: Automates risk and compliance processes for efficiency.

Pros:

• Facilitates audits and tracks findings for compliance purposes.
• Manages and tracks compliance policies and procedures.
• Offers training modules to enhance risk awareness.
• Stores and organizes risk and compliance-related documents securely.

Cons:

• There is no pricing information available on the website.
• It takes time for new users to learn.

Pricing: Protecht demo request.

JumpCloud

JumpCloud is a cloud directory platform focused on identity and access management. Renowned for its agility, it centralizes user authentication and device management. By emphasizing flexibility and security, JumpCloud empowers businesses to manage and secure identities across diverse IT environments seamlessly.

Best for: Device policy.

Key features:

• Directory services: Centralizes user identity management across devices and applications.
• Single sign-on (SSO): Provides one-click access to multiple applications with a single set of credentials.
• Multi-factor authentication (MFA): Adds an extra layer of security for user logins.
• Device management: Manages devices and enforces security policies across platforms.
• User lifecycle management: Manages user provisioning, de-provisioning, and modifications.

Pros:

• Controls and monitors privileged user access.
• Offers secure authentication services for network access.
• Integrates with other applications through APIs for seamless functionality.
• Tracks and ensures compliance with industry regulations.

Cons:

• Importing new users is difficult.

Pricing: JumpCloud pricing page.

WhatsUp Gold

WhatsUp Gold is a network monitoring solution renowned for its comprehensive insight. It empowers IT teams to monitor network performance, devices, and applications efficiently. By emphasizing real-time visibility and proactive issue resolution, WhatsUp Gold ensures network stability, enhancing overall operational efficiency.

Best for: IT network policy.

Key features:

• Network discovery: Identifies and maps all devices on the network for comprehensive visibility.
• Performance monitoring: Monitors network performance metrics in real-time.
• Alerting and notifications: Notifies users about network issues or performance deviations.
• Traffic analysis: Analyzes network traffic patterns and bandwidth usage.
• Device health monitoring: Tracks device health and availability.

Pros:

• Monitors application performance on the network.
• Manages and tracks device configurations.
• Visualizes network topology and connections.
• Generates reports on network performance and trends.

Cons:

• Bulk editing doesn’t work well.

Pricing: WhatsUp Gold pricing page.

Modulo

Modulo stands as a robust governance, risk, and compliance (GRC) solution, prioritizing holistic risk management. It allows organizations to navigate complex regulatory environments seamlessly. By emphasizing comprehensive risk strategies and actionable insights, Modulo ensures resilient, compliant, and secure operations.

Best for: Cybersecurity policy.

Key features:

• Risk assessment: Identifies, assesses, and manages organizational risks.
• Compliance management: Tracks and ensures compliance with regulations and standards.
• Incident management: Allows reporting and tracking of incidents for compliance.
• Policy management: Manages and tracks compliance policies and procedures.
• Audit management: Facilitates audits and tracks findings for compliance purposes.

Pros:

• Stores and organizes compliance-related documents securely.
• Provides insights into risk and compliance performance.
• Organizes and manages compliance-related tasks and deadlines.
• Manages permissions for access to sensitive compliance data.

Cons:

• There is no pricing information on the website.

Pricing: Pricing requests are available on the landing page when you scroll down.

SAI360 

SAI360 is a GRC platform, emphasizing proactive risk management and compliance. Renowned for its adaptive approach, it navigates intricate regulatory landscapes effortlessly. By prioritizing comprehensive risk strategies and insights, SAI360 empowers organizations to ensure robust governance and compliance, fostering resilient operations.

Best for: Governance.

Key features:

• Risk assessment: Identifies, assesses, and manages organizational risks.
• Compliance management: Tracks and ensures compliance with regulations and standards.
• Incident management: Allows reporting and tracking of incidents for compliance.
• Policy management: Manages and tracks compliance policies and procedures.
• Document management: Stores and organizes compliance-related documents securely.

Pros:

• Facilitates audits and tracks findings for compliance purposes.
• Automates GRC processes for efficiency.
• Provides insights into risk and compliance performance.
• Organizes and manages compliance-related tasks and deadlines.

Cons:

• There is no free trial or free version.
• Creating customized workflows can be tedious for some users.

Pricing: SAI360 demo request.

What is policy management software?

Policy management software is a powerful tool designed to streamline and automate the process of policy creation, communication, and enforcement within an organization.

With the rising complexity of business regulations and the need for compliance, keeping track of policies and ensuring they are followed can be a daunting task. This is where policy management software comes in.

At its core, policy management tools act as a centralized repository for all organizational policies and procedures. It allows businesses to digitize their policies, making them easily accessible to employees and reducing the risk of misunderstandings or non-compliance.

By storing policies in a centralized location, businesses can ensure that their employees have the most up-to-date version of policies, eliminating any confusion caused by outdated or conflicting information about regulatory compliance.

Features of policy management software solutions

Policy management software offers a range of features that help organizations streamline and automate the policy management process. Some key features of policy management software include:

Centralized repository

Policy lifecycle management software provides a single platform for storing and accessing policies and procedures. This ensures that all employees have access to the most up-to-date version of each policy, eliminating confusion and ensuring compliance.

Document creation and collaboration

Policy management software allows for easy creation, editing, and collaboration on policy documents. Multiple stakeholders or policy managers can work on corporate policies simultaneously, ensuring that these documents reflect the input of all relevant parties.

Version control

Version control is a crucial feature of effective policy management software. It enables organizations to track changes made to policies over time, ensuring accountability and transparency. It also enables organizations to revert back to previous versions if necessary.

Compliance monitoring

Policy management software can automatically track compliance programs with policies and regulations. It can generate reports and alerts to notify relevant compliance officers of any non-compliant activities, helping organizations mitigate risk and maintain regulatory compliance.

Training and certification management

This feature helps organizations ensure that employees receive adequate training on policies and compliance requirements. It allows for the tracking of employee training completion and certification, ensuring that everyone is up to date with the latest policies and procedures.

Benefits of policy management software

Policy management software has become an essential tool for organizations to effectively manage their policies and procedures. Here are some benefits of utilizing this software:

Streamlined business processes

Policy management software allows organizations to create and enforce policies in a more organized and efficient manner. It provides a centralized platform where policies can be stored, accessed, and updated, eliminating the need for manual data entry and paper-based systems. This streamlines the policy management process and ensures consistency across the organization.

Enhanced compliance

With policy management software, entire organizations can easily track and ensure compliance with industry standards, regulations, and legal requirements. The software helps to automate policy distribution, acknowledgment, and training, reducing the risk of non-compliance and potential legal liabilities.

Improved accessibility and visibility

Policy management software provides employees with easy access to the latest policies and procedures. This ensures that relevant employees are aware of any updates or changes made to the policies and helps them make informed decisions.

Efficient policy communication

Policy management software allows organizations to efficiently communicate policies to their employees. It enables the automated distribution of policies through various channels such as email, intranet, or mobile devices, ensuring that all employees receive the necessary information.

Simplified revision and review process

Policy management software simplifies the process of revising and reviewing policies. It enables organizations to assign specific individuals or teams to review and approve policy changes, ensuring that the process is streamlined and transparent.

Getting started is risk-free!

Discovering the perfect policy management tool shouldn’t come with uncertainties. That’s why we invite you to explore Process Street, your risk-free gateway to streamlined operations.

Dive into a world of efficiency with our risk-free trial. Experience firsthand how Process Street transforms policy management into a seamless and empowering experience.

We believe in transparency. That’s why our free trial comes with no hidden commitments. Try before you commit and witness the transformative power of Process Street.

Your satisfaction is our priority. A well-informed buyer is a happy buyer, and we’re here to ensure your journey to the right policy management solution is smooth, secure, and satisfying.

Sign up for our risk-free trial today and elevate your policy management to new heights. Your satisfaction is our success!