The Essential Processes Your HR Team Needs Today (+60 Free Templates)

The best HR processesThe 5+ million people who work in HR in the United States have their work cut out for them.

From hiring great-fitting talent and helping with their onboarding, to monitoring employee performance and even resolving any employee conflicts, there’s a lot of ground for HR teams to cover – and in such a short amount of time.

Imagine if there was a way for HR teams to time-save, cost-save, labor-save, and take control of their recurring tasks like never before…

Wouldn’t that be a dream?

At Process Street, we rather like turning dreams into reality. That’s why we’ve hand-picked our most effective, most useful HR processes from our extensive library and are presenting it in this ultimate HR process pack.

Think of it as your one-stop-shop for all the human resources processes you’ll ever need:

Now, let’s stop dilly-dallying and get to it!

Why use workflows for HR processes?

A simple workflow can have a massive impact, despite it not exactly being some new, groundbreaking, awe-inspiring invention.

As Atul Gawande, the author of The Checklist Manifesto: How to Get Things Right, states:

“We don’t like checklists. They can be painstaking. They’re not much fun. But I don’t think the issue here is mere laziness. There’s something deeper, more visceral, going on when people walk away not only from saving lives but from making money. It somehow feels beneath us to use a checklist, an embarrassment. It runs counter to deeply held beliefs about how the truly great among us — those we aspire to be — handle situations of high stakes and complexity.”Atul Gawande, The Checklist Manifesto: How to Get Things Right

But these checklists (workflows) are powerful things.

In The Checklist Manifesto: How to Get Things Right, Gawande takes us back to Michiganian hospitals in 2006.

Why?

Because a project called the Keystone Initiative introduced checklists to the doctors and nurses working in I.C.U.s in the state of Michigan.

After only three months of the hospital staff using checklists for each procedure, a dramatic change happened.

“Within the first three months of the project, the infection rate in Michigan’s I.C.U.s decreased by sixty-six percent. The typical I.C.U. — including the ones at Sinai-Grace Hospital — cut its quarterly infection rate to zero. Michigan’s infection rates fell so low that its average I.C.U. outperformed ninety percent of I.C.U.s nationwide. In the Keystone Initiative’s first eighteen months, the hospitals saved an estimated $175,000,000 in costs and more than 1,500 lives. The successes have been sustained for almost four years — all because of a stupid little checklist.”Atul Gawande, The Checklist Manifesto: How to Get Things Right

Although those impressive figures may have caught your eye, this may be the point where you’re thinking, “But I’m not a doctor – I’m an HR manager!”

Sure, you may not be helping people in the operating room, but what you do is extremely human-focused.

After all, you’re a part of your organization’s human resources department.

You’re making sure people are mentally, emotionally, and socially content while at work, and that the human-side of the business is running smoothly.

No matter if you’re hiring new employees, resolving conflict between current employees, or facilitating performance reviews, every single action your department takes impacts somebody else.

So when we said, “people who work in HR have their work cut out for them,” at the beginning of this post, we meant it. A lack of oversight and the risk of human error can severely impact your organization both financially and at a human-level. Your department needs their HR processes and procedures to be professional, efficient, and effective at all times.

If you’re thinking “Is this even possible?” – it is.

It’s 100% possible.

Introducing Process Street’s superpowered workflows.

With Process Street, you can document your integral, recurring processes via templates. You – or others – can then launch an unlimited amount of checklists from those workflows, enabling great work to be done consistently.

Specifically, Process Street’s workflows will help your HR department to:

  • Document your processes and procedures quickly (in a matter of seconds!)
  • Streamline your workflows so you complete tasks faster.
  • Collaborate with teammates, employees from other departments, and guests easily.
  • Capture important data, be it a job candidate’s name, email, link to their portfolio, or their CV file.
  • Integrate with over 1,000 other apps with process automation thanks to Zapier.
  • Ensure important steps in a process are never skipped or missed. Ever.

Now that you’ve learned why you and your team should be using workflows, it’s time to delve into the goldmine that is our collection of HR workflows.

HR processes #1: Pre-hiring processes

Ah, the hiring process.

It’s a staple for all businesses no matter if they’re big or small, working remotely or in an office, a medium-sized restaurant that regularly recruits chefs or the startup SaaS company.

It’s also one of the most critical processes to get right from the get-go. Specifically, this means writing job descriptions that are appropriate, truthful, and clear, so the right talent is attracted.

Interestingly, 72% of hiring managers believe they provide clear job descriptions when putting out an ad. But candidates say otherwise. Only 36% of candidates believe that job descriptions are clear.

Suffice to say, there’s a discrepancy. To solve this discrepancy and attract top-tier talent who’ll be a good fit, use Process Street’s extensive collection of stellar job description workflows.

From writing job descriptions for graphic designers to fellow HR managers, IT managers to software developers, these workflows will guide you every step of the way.

Job description workflows

HR processes #2: Hiring processes

Once the job description has been written, your team is off to a great start.But it’s only that – a start. There’s still the rest of the hiring process to go!

This means:

  1. Posting the ad;
  2. Advertising the job;
  3. Screening candidates;
  4. Assigning pre-interview tasks;
  5. Going through the interview process;
  6. Choosing a final set of candidates;
  7. Deciding who to hire;
  8. Plus any additional steps the company in question wants to include.

It’s a rather long process that takes, on average, 27 working days for a company to acquire a new hire.

Needless to say, there are far too many points at which the whole process could go horribly wrong.

From a lack of internal communication to not enough communication with the candidates, missing interview dates and not conducting appropriate background checks, the possibilities for human error and general disorganization are endless.

Don’t let your hiring process suffer from the avoidable. The following workflows will enable you to hire quality candidates without the stress and upheaval that’s typically associated with hiring.

Recruitment process checklist

HR processes #3: Onboarding processes

Considering that a good onboarding experience makes a new hire 69% more likely to remain at the company for 3 years, you want to execute the onboarding process efficiently.

It helps employees understand the ins and outs of their new company, introduces them to their role and their new teammates, and provides essential training for the role itself.

Here’s how you can achieve this success:

Employee onboarding checklist

HR processes #4: Performance processes

No matter if your company calls them performance appraisals, performance reviews, or employee reviews, facilitating performance appraisals is a staple for HR teams everywhere.

After all, performance appraisals and reviews provide insight into how an employee is benefiting the company they work for, while simultaneously informing the employee of what they’re excelling at, what they could do better in the future, and where they should focus their energies next.

Do bear in mind that, to coincide with contemporary performance appraisal best practices, the workflows below have been built for frequent use.

By “frequent use,” we mean not annually. This is for good reason. Officevibe’s research tells us that 96% of employees believe that regular feedback is a good thing.

82% appreciate constant feedback, no matter whether it’s negative or positive feedback. The feeling regarding consistent feedback is mutual, too.

Employee performance review

HR processes #5: Workplace processes

When talking about the workplace we’re referring to a physical location – the office.

The office is where teams do great work day in, day out, but it’s also where the average person spends 1/3 of their life – that’s over 90,000 hours in total.

Considering that humans are complicated creatures, it’s safe to assume, at some point during those 90,000 hours, our emotions will get the better of us.

After all, work can be stressful, trying, and taxing at times. That’s why one of HR’s main responsibilities is to resolve any conflicts, disagreements, feuds, and complaints that crop up on a human-level. But as all HR team members know, this is easier said than done.

We understand those pain-points.

That’s why we created the following 8 workflows – to help HR teams of all sizes reduce friction, resolve problems, and establish harmony efficiently and effectively. If issues can’t be worked out, there’s an employee discipline checklist and an employee termination checklist, ensuring you and your team go about handling these situations appropriately.

Additionally, you’ll also find workflows that’ll keep your office building’s well-being in check, too! Here’s to having a happy, healthy workplace. In all senses of the word.

Workplace process workflows

HR processes #6: Diversity processes

Blue-sky thinking. Disruption. Touch base. These are all business buzzwords. What isn’t a buzzword, however, is diversity.

Diversity has been at the forefront of many HR teams’ efforts, from establishing ERGs to making sure there’s fair representation across the board.

But just because HR teams are aware of diversity, diversity-related initiatives, and are trying to make changes, that doesn’t mean they’re going about it successfully.

Many HR teams find D&I (diversity and inclusion) a rather tricky thing to facilitate. It doesn’t need to be.

That’s why we’ve created 5 solid D&I workflows for your HR team to make immediate use of – 2 of which can be found in the hiring processes section and the workplace processes section respectively, and 3 more you’ll find below.

These workflows include a diversity-minded hiring process, a guide to start eliminating your unconscious biases, a diversity training workflow, a diversity questions survey so you can collect integral data regarding how diverse your team is, on top of other super-useful, super-effective workflows.

Plus, by managing diversity properly and facilitating real change, your organization can gain advantages such as:

Diversity process workflows

HR processes #7: Aptitude tests

Talent.

The world is chock full of it.

But no matter if your team is based in a physical office or spread out as part of a virtual team, you want to ensure the talent you choose is a good fit when hiring a new candidate .

It’s often hard — sometimes extremely so — to whittle down the longlist to a shortlist, a shortlist to the final choice.This is where aptitude tests come into play.

Aptitude, personality, and psychometric tests help the HR team (and departmental managers) gain insight into a potential employee’s interests, ideas, feelings, values, behavior, and personality.

Considering the new employee needs to mesh well with the team’s pre-existing personalities, these tests are pretty darn useful for gaining an inkling into the person in question.

This is why 80% of Fortune 500 companies utilize aptitude tests as part of the hiring process — specifically, as a screening mechanism.

Aptitude test workflows

Create your own HR processes with Process Street today!

There you have it. More than 60 of Process Street’s HR-related processes to truly bolster your HR team.

We’re sure you’ve managed to uncover several ready-made workflows that’ll complement your current processes and practices incredibly well. But we also understand that, sometimes, you want to make your own processes from scratch.

Once you’re ready to dive in, log into your account (or sign up here if you haven’t already!) and get creating amazing workflows which your HR teammates, cross-departmental colleagues, and guests can launch workflows from.

What HR process workflow do you believe to be the most useful? Which would you use more regularly? Let us know in the comments.

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Thom James Carter

Thom is one of Process Street’s content writers. He’s also contributed tech-related writing to The New Statesman, Insider, Atlassian, G2, The Content Marketing Institute, and more. Follow him on Twitter @thomjamescarter.


2 Comments

A check-list or any template only needs to have a foundation for the next customization and personalization with your preferences. Thanks, Thom, for sharing all these templates. You provided a great job! I have no idea how long you spent to create this content, but I see the valuable results for many specialists.

Hey there Anatolii.

Thanks for your comment!

I hope you find these HR process templates useful. Let me know if there are any additional HR processes you’d like to see added to this list.


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