The Best 22 Free Online Project Management Software Tools

Free online project management software has become a cornerstone of success for businesses and organizations.

However, with many project management software options available in the market, choosing the right tool for your needs can take time and effort.

From simple task management tools to comprehensive enterprise solutions, the choices seem endless, each promising to streamline workflows and boost productivity.

Here at Process Street, we love providing valuable insights, tips, and considerations to help you make informed decisions.

That’s why we’ve compiled a list of 22 best project management software for you to explore.

This guide is your roadmap to finding the perfect project management solution tailored to your unique requirements.

• 22 Best Free Online Project Management Software
• What is a Free Project Management Tool?
• What Does Project Management Software Do?
• What is the Best Simple Project Management Software?
• What Functions Would Be Most Important For a Project Management Software Program to Have?
• Does Google Have a PM Software System?

22 Best Free Online Project Management Software 

Process Street

Process Street is a versatile project management software offering a comprehensive suite of management and workflow automation features. It provides an intuitive platform for teams to streamline their processes, standardize workflows, and automate repetitive tasks. 

With its library of free templates, including those for project management software Trello, users can easily create, customize, and execute tasks and checklists. Process Street facilitates efficient collaboration, task tracking, and process improvement, making it a valuable tool for teams across various industries.

Key features: Management and workflow automation, customizable templates, task tracking, and collaboration tools.

Pros:

• Intuitive interface for creating and managing workflows.
• Extensive library of free templates, including options compatible with project management software Trello.
• Automation features streamline repetitive tasks and improve efficiency.
• Facilitates collaboration and communication among team members.

Cons:

• Advanced project management features may be lacking for some users.

Best for: Small to medium-sized teams seeking a user-friendly yet robust project management solution with a focus on streamlining processes and workflow automation.

Podio

Podio is a highly customizable project management software offering a flexible platform for organizing tasks, projects, and workflows. With its user-friendly interface and extensive customization options, Podio empowers teams to tailor their workspaces, workflows, and data fields to their specific needs. 

It offers basic project management features, such as task management and collaboration tools, along with the ability to integrate with third-party apps and services. Podio’s free plan, while offering limited features, provides a glimpse into its potential for customization and scalability, making it a suitable choice for teams looking for adaptable project management solutions, including those in need of project and portfolio management software.

Key features: Customizable workspaces, task management, collaboration tools, integration options.

Pros:

• Highly customizable platform to tailor workflows and workspaces.
• Extensive integration options with third-party apps and services.
• Free plan available for small teams to explore and utilize basic features.

Cons:

• Steep learning curve for customization and configuration.
• Limited features in the free plan may not meet the needs of larger teams.

Best for: Teams requiring tailored project management solutions with a focus on customization and flexibility, including those seeking project and portfolio management software options.

Airtable

Airtable is a versatile project management software combining the familiarity of a spreadsheet with the functionality of a database. Its unique interface allows users to organize tasks, projects, and data in a visually appealing and structured manner. Airtable offers basic project management features, such as task tracking and collaboration tools, along with database capabilities for storing and organizing information. 

With its customizable views, including grid, calendar, and kanban, users can visualize their projects in different formats and tailor them to their preferences. Airtable’s free plan provides small teams with access to essential features, making it an ideal choice for those looking for project and portfolio management software options that offer flexibility and ease of use.

Key features: Spreadsheet-style interface, task management, database capabilities, collaboration tools.

Pros:

• Highly flexible and customizable platform suitable for various use cases.
• Offers multiple views, including grid, calendar, and kanban, for visualizing projects.
• Free plan available with access to essential features for small teams.

Cons:

• May require some learning curve, especially for users new to databases.
• Limited advanced project management features compared to specialized tools.

Best for: Small teams seeking a versatile project management solution that combines the familiarity of spreadsheets with database capabilities, including those exploring project and portfolio management software options.

Freedcamp

Freedcamp is a user-friendly project management software offering a range of features including task management, calendar functionalities, and file sharing capabilities. It provides a centralized platform for teams to collaborate, track progress, and manage projects effectively. 

With its intuitive interface and straightforward navigation, Freedcamp simplifies project management for both small and large teams. The free plan includes essential tools such as task lists, milestones, and file storage, making it suitable for teams seeking an accessible and cost-effective project management solution.

Key features: Task management, calendar, file sharing, collaboration tools.

Pros:

• Intuitive interface that is easy to navigate and use.
• Free plan available with essential project management features.
• Supports collaboration through task assignment and file sharing.

Cons:

• Limited features in the free plan may not be sufficient for complex projects.
• Advanced project management functionalities may be lacking compared to other tools.

Best for: Small to medium-sized teams in need of a straightforward and accessible project management solution, including those in architecture firms seeking Google project management software options.

Taiga

Taiga is an agile project management software designed to support teams in implementing agile methodologies effectively. It offers a range of agile project management tools including sprint planning, backlog management, and task boards. Taiga facilitates collaboration and transparency within teams, allowing members to track progress, communicate effectively, and adapt to changing requirements. 

With its free plan, Taiga provides small teams with access to essential agile project management features, making it a suitable choice for those seeking enterprise project management software that aligns with agile principles.

Key features: Agile project management tools, collaboration features, task boards, backlog management.

Pros:

• Supports agile methodologies with dedicated tools for sprint planning and backlog management.
• Facilitates collaboration and transparency within teams.
• Free plan available with essential agile project management features.

Cons:

• Limited reporting capabilities compared to specialized project management tools.
• Integration options may be limited for some users.

Best for: Teams practicing agile methodologies and in need of enterprise project management software that supports agile principles, including architecture firms looking for agile project management solutions.

MeisterTask

MeisterTask is a user-friendly task management software that offers basic features for organizing and tracking tasks. 

It provides an intuitive platform for creating projects, assigning tasks, and collaborating with team members. MeisterTask integrates seamlessly with various third-party apps and services, allowing users to streamline their workflow and enhance productivity. 

While its free plan offers limited features, MeisterTask is suitable for small teams or individuals seeking a simple and efficient task management solution.

Key features: Task management, collaboration tools, integrations.

Pros:

• User-friendly interface that simplifies task management.
• Seamless integration with third-party apps and services.
• Free plan available for small teams or individuals.

Cons:

• Limited features in the free plan may not meet the needs of larger teams.
• Advanced task management functionalities may be lacking compared to specialized tools.

Best for: Small teams or individuals in need of a straightforward task management solution, including architects looking for Google project management software options with basic task management features.

Smartsheet

Smartsheet is a versatile project management software that combines the functionality of spreadsheets with project management features. It offers a range of tools for planning, tracking, and managing projects, including Gantt charts, task lists, and collaboration features. 

The tool’s spreadsheet-style interface makes it easy for users to organize data and track project progress in real-time. While its free plan offers basic features, Smartsheet is suitable for teams looking for a flexible and customizable project management solution.

Key features: Spreadsheet-style interface, project planning, and collaboration tools.

Pros:

• Versatile platform suitable for various project management needs.
• Offers advanced project planning and tracking features, including Gantt charts.
• Free plan available for small teams or individuals.

Cons:

• Steep learning curve for users new to spreadsheet-based project management.
• Limited features in the free plan may not meet the needs of larger teams.

Best for: Teams seeking a flexible project management solution with advanced planning and tracking features, including architects looking for Google project management software options with spreadsheet-style project tracking.

Bitrix24

Bitrix24 is a comprehensive project management software that offers a wide range of tools for project management, CRM, and communication. It provides a unified platform for teams to manage projects, track leads and customer interactions, and collaborate in real-time. Bitrix24’s free plan includes basic project management features along with CRM and communication tools, making it suitable for small teams or businesses looking for an all-in-one solution.

Key features: Project management, CRM, communication tools.

Pros:

• Comprehensive platform with project management, CRM, and communication features.
• Offers free plan with basic features for small teams or businesses.
• Facilitates collaboration and communication within teams.

Cons:

• Advanced features may require upgrading to paid plans.
• Complexity of the platform may be overwhelming for some users.

Best for: Small teams or businesses in need of an integrated project management, CRM, and communication solution, including architects seeking enterprise project management software with CRM capabilities.

Redmine

Redmine is an open-source project management software that provides a flexible and customizable platform for managing projects and tracking issues. It offers features such as issue tracking, time tracking, and Gantt charts, making it suitable for teams of varying sizes and industries. Redmine’s open-source nature allows for extensive customization and integration with third-party tools, making it a versatile solution for project management.

Key features: Issue tracking, time tracking, Gantt charts, customization options.

Pros:

• Open-source platform with extensive customization options.
• Offers features for issue tracking, time tracking, and Gantt charts.
• Flexible and scalable, suitable for teams of varying sizes.

Cons:

• Requires technical expertise to set up and customize.
• User interface may be less intuitive compared to other project management tools.

Best for: Teams seeking a customizable and scalable project management solution, including architects looking for project management software for architects with extensive customization options.

ProofHub

ProofHub is a project management software offering a range of features for task management, collaboration, and project planning. It provides a centralized platform for teams to streamline communication, track progress, and manage tasks efficiently. ProofHub’s features include task lists, Gantt charts, and discussion boards, making it suitable for teams of all sizes and industries.

Key features: Task management, collaboration tools, project planning.

Pros:

• Centralized platform for managing tasks, projects, and communication.
• Offers features such as task lists, Gantt charts, and discussion boards.
• Intuitive interface with user-friendly navigation.

Cons:

• Limited customization options compared to some other project management tools.
• Advanced project management features may be lacking for some users.

Best for: Teams seeking a user-friendly and comprehensive project management solution, including architects looking for project management software with task management and collaboration features.

Zoho Projects

Zoho Projects is a project management software offering a range of tools for planning, tracking, and collaborating on projects. It provides features such as task lists, Gantt charts, and document management, making it suitable for teams of all sizes and industries. Zoho Projects integrates seamlessly with other Zoho apps and offers a free plan with basic project management features.

Key features: Task management, Gantt charts, document management, integrations.

Pros:

• Integrates seamlessly with other Zoho apps for added functionality.
• Offers features such as task lists, Gantt charts, and document management.
• Free plan available with basic project management features.

Cons:

• Advanced features may require upgrading to paid plans.
• User interface may be less intuitive compared to some other project management tools.

Best for: Teams seeking a project management solution with seamless integration with other Zoho apps, including architects looking for project management software with document management capabilities.

Asana

Asana is a popular project management software designed to help teams organize tasks, track work progress, and collaborate effectively. It offers a user-friendly interface and a wide range of features, including task lists, kanban boards, and timelines. Asana’s flexibility allows teams to adapt their workflows to various project management methodologies, making it suitable for teams of all sizes and industries.

Key features: Task lists, kanban boards, timelines, collaboration tools.

Pros:

• Intuitive interface with customizable views to accommodate different project management methodologies.
• Offers features such as task dependencies, milestones, and workload management.
• Facilitates collaboration through comments, file attachments, and notifications.

Cons:

• Advanced features such as custom fields and reporting are only available in paid plans.
• Free plan may have limitations for larger teams or complex projects.

Best for: Teams seeking a versatile and user-friendly project management solution, including architects looking for project management software that supports various project management methodologies.

Trello

Trello is a visual project management software based on the kanban methodology, allowing teams to organize tasks into boards, lists, and cards. It offers a simple and intuitive interface, making it easy for teams to track work progress and collaborate in real-time. Trello’s flexibility and customizable features make it suitable for teams of all sizes and industries, from small startups to large enterprises.

Key features: Kanban boards, cards, lists, collaboration tools.

Pros:

• Visual and intuitive interface that is easy to understand and use.
• Highly customizable with power-ups and integrations to extend functionality.
• Free plan available with essential project management features.

Cons:

• Limited features in the free plan may not meet the needs of larger teams or complex projects.
• Advanced project management functionalities may require upgrading to paid plans.

Best for: Teams seeking a visual and flexible project management solution based on the kanban methodology, including architects looking for Google project management software with visual project management capabilities.

ClickUp

ClickUp is a comprehensive project management software offering a wide range of features to help teams streamline their workflows and improve productivity. It provides customizable task lists, calendars, time tracking, and collaboration tools all within a single platform. ClickUp’s flexibility allows teams to adapt their workflows to suit their specific needs, making it suitable for teams of all sizes and industries.

Key features: Task management, calendars, time tracking, collaboration tools.

Pros:

• Offers a wide range of features for task management, time tracking, and collaboration.
• Customizable interface and workflows to suit different project management methodologies.
• Free plan available with unlimited tasks and users, making it suitable for small teams.

Cons:

• Some advanced features may only be available in paid plans.
• Interface can be overwhelming for new users or teams unfamiliar with project management software.

Best for: Teams seeking a comprehensive project management solution with customizable features, including architects looking for project management software with robust task management and collaboration tools.

Notion

Notion is a versatile all-in-one workspace that can be adapted for project management purposes. While not strictly a project management tool, Notion provides users with the flexibility to create custom workflows, databases, and task lists to organize and track projects. With its modular approach and intuitive interface, Notion allows teams to collaborate effectively and manage projects in a way that suits their unique needs.

Key features: Customizable workflows, databases, task lists, collaboration tools.

Pros:

• Highly customizable interface that can be adapted for various project management workflows.
• Offers a wide range of templates and integrations to enhance productivity.
• Free plan available with essential features for small teams or individuals.

Cons:

• May require some time for users to customize and configure according to their needs.
• Not specifically designed for project management, so some specialized features may be lacking.

Best for: Teams seeking a flexible and customizable workspace for project management, including architects looking for project management software that allows for extensive customization and adaptability.

Monday.com

Monday.com is a project management software that offers features for planning, tracking, and managing projects. It provides timelines and automations to enhance collaboration. Monday.com’s intuitive interface and visual approach make it easy for teams to organize tasks, assign responsibilities, and monitor progress in real-time.

Key features: Customizable boards, timelines and, collaboration tools.

Pros:

• Highly customizable platform that can adapt to various project management needs.
• Offers a user-friendly interface with drag-and-drop functionality for easy task management.
• Facilitates collaboration through comments, mentions, and file sharing.

Cons:

• Pricing plans can be relatively high compared to some other project management tools.
• Advanced features may require upgrading to higher-tier plans.

Best for: Teams seeking a flexible and visually appealing project management solution, including architects looking for project management software that offers customizable boards and timelines to track project progress.

Wrike

Wrike is a robust project management software offering features for planning, tracking, and collaborating on projects. It provides customizable dashboards, Gantt charts, and task lists to help teams organize work and stay on track. Wrike’s flexible platform can be tailored to suit various project management methodologies, making it suitable for teams of all sizes and industries.

Key features: Dashboards, Gantt charts, task lists, collaboration tools.

Pros:

• Offers a wide range of features for project planning, tracking, and collaboration.
• Customizable dashboards and workflows to adapt to different project management methodologies.
• Facilitates communication and collaboration through comments, mentions, and task assignments.

Cons:

• Interface can be complex for new users or teams unfamiliar with project management software.
• Some advanced features may only be available in higher-tier plans.

Best for: Teams seeking a comprehensive and scalable project management solution, including architects looking for project management software that offers customizable dashboards and Gantt charts for project planning and tracking.

Basecamp Personal

Basecamp Personal is a simplified version of Basecamp, a project management software known for its user-friendly interface and collaboration features. Basecamp Personal offers limited project management features, including to-do lists, message boards, and file sharing, making it suitable for personal use or small projects. 

While it lacks some of the advanced functionalities of the full version, Basecamp Personal provides a straightforward platform for individuals or small teams to organize tasks and communicate effectively.

Key features: To-do lists, message boards, file sharing.

Pros:

• User-friendly interface with intuitive navigation for easy task management.
• Simplified features make it ideal for personal use or small projects.
• Facilitates collaboration through message boards and file sharing.

Cons:

• Limited features compared to the full version of Basecamp.
• May not meet the needs of larger teams or complex projects.

Best for: Individuals or small teams seeking a simple and accessible project management solution for personal use or small projects, including architects looking for project management software for personal organization and task tracking.

Teamwork

Teamwork is a project management software offering features for task management, collaboration, and project planning. It provides customizable task lists, milestones, and time tracking to help teams stay organized and productive. Teamwork’s user-friendly interface and extensive integrations make it suitable for teams of all sizes and industries, allowing them to streamline workflows and improve project outcomes.

Key features: Task management, collaboration tools, time tracking.

Pros:

• Offers a wide range of features for task management, collaboration, and project planning.
• User-friendly interface with customizable task lists and milestones.
• Integrates seamlessly with other tools and services to enhance productivity.

Cons:

• Pricing plans can be relatively high for some users, especially for larger teams.
• Interface may be overwhelming for new users or teams unfamiliar with project management software.

Best for: Teams seeking a comprehensive and customizable project management solution, including architects looking for project management software with task management and collaboration features tailored to their specific needs.

Zenkit

Zenkit is a flexible project management software that offers a wide range of features for organizing, tracking, and collaborating on projects. It provides customizable workflows, task lists, and kanban boards to help teams manage their work effectively. Zenkit’s intuitive interface and seamless integrations make it suitable for teams of all sizes and industries, allowing them to streamline their workflows and achieve their project goals.

Key features: Customizable workflows, task lists, kanban boards, integrations.

Pros:

• Highly flexible platform that can adapt to various project management needs.
• Offers features such as customizable workflows, task lists, and kanban boards.
• Integrates seamlessly with other tools and services to enhance productivity.

Cons:

• Some advanced features may only be available in paid plans.
• Interface may be overwhelming for new users or teams unfamiliar with project management software.

Best for: Teams seeking a versatile and customizable project management solution, including architects looking for project management software with flexible workflows and task management features tailored to their specific needs.

Microsoft Project

Microsoft Project is a comprehensive project management software offering a wide range of features for planning, tracking, and managing projects. It provides tools such as Gantt charts, task lists, and resource management to help teams stay organized and on schedule. With its integration with other Microsoft Office tools such as Excel and Outlook, Microsoft Project offers seamless collaboration and productivity enhancements.

Key features: Gantt charts, task lists, resource management, integration with Microsoft Office.

Pros:

• Comprehensive set of features for project planning, tracking, and resource management.
• Integration with other Microsoft Office tools for seamless collaboration and productivity.
• Offers both cloud-based and desktop versions for flexibility in deployment.

Cons:

• Steep learning curve, especially for users new to project management software.
• Cost may be prohibitive for some users, especially for larger teams or organizations.

Best for: Teams seeking a comprehensive project management solution with extensive features and integration with Microsoft Office, including architects looking for enterprise project management software with advanced planning and tracking capabilities.

Procore

Procore is a cloud-based construction project management software designed specifically for the construction industry. It offers features such as project scheduling, document management, and budget tracking to help construction teams streamline their workflows and improve project outcomes. Procore’s mobile-friendly platform allows teams to access project information and collaborate from anywhere, making it ideal for construction projects of all sizes.

Key features: Project scheduling, document management, budget tracking, mobile-friendly platform.

Pros:

• Tailored specifically for the construction industry with features designed to meet industry needs.
• Offers a mobile-friendly platform for access and collaboration on the go.
• Integrates with other construction management tools for enhanced functionality.

Cons:

• Cost may be prohibitive for smaller construction firms or projects.
• Some features may require additional training to use effectively.

Best for: Construction teams and firms seeking a specialized project management solution tailored to the construction industry, including architects working on construction projects who require project management software designed for the unique challenges of the construction industry.

What is a Free Project Management Tool?

Free project management tools are software solutions that offer essential project management features at no cost.

These tools empower teams to organize tasks, collaborate effectively, and track progress without breaking the bank.

At their core, free project management tools provide functionalities such as task management, collaboration tools, and project tracking.

They allow users to create and assign tasks, set deadlines, and monitor project progress in real-time.

Additionally, many free tools offer features like customizable boards, kanban-style task management, and integrations with other apps and services.

One of the key advantages of free project management tools is their accessibility.

With no upfront costs, teams can quickly adopt these tools and start managing projects efficiently.

What Does Project Management Software Do?

Project management software is designed to help teams organize tasks, track progress, and facilitate communication.

It offers a central platform for planning and executing projects, allowing teams to collaborate effectively and stay on top of deadlines and deliverables.

Task organization

One of the key functions of project management software is task organization. 

This involves creating to-do lists, setting priorities, and assigning tasks to team members. 

The software also allows for tracking progress, enabling team members to update their tasks, set milestones, and monitor deadlines.

Communication

Project management software plays a crucial role in communication.

It provides team members with a shared space to discuss project updates, share documents, and collaborate on tasks.

What is the Best Simple Project Management Software?

Finding the best simple project management software depends on your specific needs and preferences.

When evaluating different options, consider factors such as user interface intuitiveness, task management capabilities, collaboration tools, and any additional features you may require.

It’s also essential to assess the scalability of the software to ensure it can grow with your needs over time.

Ultimately, the best simple project management software is one that aligns closely with your team’s workflow and project management requirements, providing a seamless and intuitive experience for all users.

What Functions Would Be Most Important For a Project Management Software Program to Have?

A project management software program should have a variety of essential functions to effectively manage projects.

These functions include:

• Task management allows users to create, assign, and track tasks throughout the project lifecycle.
• Resource allocation enables users to allocate resources such as manpower, materials, and equipment to specific tasks or projects.
• Scheduling functionality is essential for creating and managing project schedules, including milestones, deadlines, and dependencies.
• Budget tracking capabilities allow project managers to track project expenses and compare them with the budget to ensure financial control.
• Collaboration tools are important for facilitating communication and collaboration among project team members, including features such as file sharing, messaging, and real-time document editing.

Does Google Have a PM Software System?

Yes, Google offers several project management software tools:

• Drive is a file storage and sharing platform for project documents and resources.
• Calendar is a scheduling tool for managing project timelines and deadlines.
• Google Docs is a word-processing application for collaborative document creation and editing.
• Hangouts Meet is a video conferencing platform for remote team communication and meetings.

These tools are part of the Google Workspace suite, which provides a comprehensive set of applications for project planning, communication, and collaboration.

Google’s project management software tools offer a range of functionalities to support project planning and execution within a collaborative work environment.