All posts in Productivity


How to Prioritize Tasks and Do Only The Work That Matters

How to Prioritize Tasks

You’ve got a ton of work to do right now.

Your to-do list is an unstructured mess of action items, and you’ve only got a faint idea how to prioritize tasks.

Luckily, there are a few (almost automatic) ways to quickly get your to-do list prioritized without much effort. In fact, you can apply one of these methods within 5 minutes and know exactly what to do next. There have been a number of methods over the years, and all have their own quirks and considerations.

Which is right for you?

In previous chapters of my task management guide, I’ve taken you all the way through from writing, organizing and planning your to-do list. Go and check out those if you haven’t already.

Now, let’s look at at 4 different ways to prioritize your tasks.

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Inbox vs Gmail: Why I Made the Permanent Switchover

Inbox vs Gmail

While writing a recent article for TechCrunch about empty states in app design, I came across Inbox by Gmail — the app which rewards you with a sunny sky when you hit inbox zero.

Bonus: Get 25 Gmail Tips

Before we start, I wanted to offer you a bonus upgrade of 25 Gmail tips you can use to get super-fast at reducing your inbox to zero.

Just click the button below to access your Gmail tips.

Get Your Bonus

Done that? Now, let’s get into the Inbox vs Gmail comparison.

Inbox vs Gmail: The Full Comparison

I’m probably a little late to the party, and as much as I love Gmail I feel that Inbox is a smarter and more intuitive way to process a bulging inbox.

Vinay covered why task snoozing is so powerful over on his Abstract Living blog, which made me want to try an app with the same mechanics.

If you’re anything like me and have these traits, you’re probably going to get a lot out of Inbox:

  1. Around 5% of your emails warrant a reply
  2. Less than 10% of your emails get opened
  3. You forget to create tasks in your to-do list from emails
  4. You spend too long hitting inbox zero (the very definition of ‘busy work’)
  5. You find it hard to separate useful emails from trash with your current app
  6. You need reminding often before you start working on a task
  7. You want to see a blue, sunny sky pop up when you clear your inbox.
  8. You like good things

Inbox vs Gmail Inbox Zero

Delightful, right?! It looks even better on the iPhone because it animates slightly. After 20 minutes of looking for a way to record my iPhone’s screen and buying some junk app which doesn’t actually do it, I’ll leave that to your imagination.

If you want more content on Google products, see the posts Google Drive Tips and Dropbox vs Google Drive.

But first, getting back on track: here’s Inbox vs Gmail (The Showdown).

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How to Use Google Keep to Create The Ultimate Task List

How to Use Google Keep

While it’s getting more popular lately, Keep is one Google’s of less popular products. It’s been around since 2013, and is a 100% free way to manage your tasks and store information.

What’s more, it links seamlessly with Inbox by Gmail (a material design version of Gmail with intuitive features).

Because of this, you can now use Keep and Inbox together to create a lightweight task management system that lives inside your inbox. If you’re the sort of person who likes to start each day on to-do list / inbox zero and you’re striving to be more productive, you’ll love this.

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How to Manage Developers Without Pissing Them Off

How to Manage Developers

This article is a guest post from Dillon Forrest, a front end developer, startup guy and content creator. Follow him on Twitter for more posts.

If you’ve ever wondered how to attract and retain engineering talent, this post is for you.

Engineers are notoriously difficult to find, screen and onboard. Every candidate who receives your job offer has likely received several others too. And once they do accept, it’s only a matter of time before another company tries to poach them.

It’s time to ask yourself if your developers are really happy, or are your company’s development processes driving them away?

Let’s take a deep dive into the world of Daria the Developer, discussing five common workflow problems, and giving you tips on how to manage developers.

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14 Ways Your Team Can Boost Productivity While Working From Home

This guide was written by Mauricio Prinzlau. Mauricio is the CEO of Cloudwards.net, a data and user feedback driven comparison engine for cloud apps and services. He enjoys writing and producing educational videos around the cloud to help people find the best cloud service for their needs.

working from home productivity

So, you’ve given your employees the option of working from home. A win-win situation for the both of you!

And why shouldn’t you; considering that working from home has become a popular trend in the corporate world. While working from home is the norm for most freelancers, for full-time employees it can come with its own set of productivity and motivational challenges.

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8 Things My First Year at a Startup Taught Me About Productivity & Remote Work

startup productivity

As anyone who’s done it will tell you, being one of the first employees at a tiny company is a huge responsibility.

As you settle in to your routine tasks, you find you get more and more to do with just as many hours in the day.

It’s not the workload that has to change, because as the company grows you’ll naturally take more on. Instead, you need to tighten up your workflow to make sure you get as much shit done as possible without burning out.

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What is a Workflow? A Simple Guide to Getting Started

what is a workflow

If you look at the Wikipedia definition of a workflow, you’re probably going to get confused as I did:

“A workflow consists of an orchestrated and repeatable pattern of business activity enabled by the systematic organization of resources into processes that transform materials, provide services, or process information It can be depicted as a sequence of operations, declared as work of a person or group, an organization of staff, or one or more simple or complex mechanisms.”

Let’s put this simply…

Workflows are the way people get work done, and can be illustrated as series of steps that need to be completed sequentially in a diagram or checklist.

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How to Make the Perfect Bullet Journal to Organize Your Life

bullet journal

Life loves to throw things at us from all directions. The key to staying on top of everything is having an effective schedule to keep you on track.

So how the hell do you create a system for managing your tasks, events, notes, and calendar no matter where you are?

You need to create a bullet journal.

A full 93% [of educators] state that using their Bullet Journal… makes their lives easier or significantly easier.

As one educator noted, ‘I find it difficult to track all of my classes and schedule in any other system’.” – Todd FoutzEducators on Bullet Journaling

We here at Process Street know how difficult it is to keep track of everything, so that’s why this post will take you through everything you need to know to create your perfect bullet journal.

You’ll learn:

  • What a bullet journal is
  • What you’ll need to make one
  • How to create a bullet journal
  • How to get the most out of it

Let’s go!

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The Checklist Manifesto Quotes

The Checklist Manifesto Quotes

The most useful Checklist Manifesto quotes

After publishing the Checklist Manifesto Review and following up with the Checklist Manifesto Summary, I thought it’d be fun to share the most memorable The Checklist Manifesto quotes by surgeon Atul Gawande. The book is packed full of useful knowledge, and not just from the author himself.

He interviews professionals from the man responsible for foolproof checklists given to pilots flying incredibly complex Boeing airplanes to a group of high-powered venture capitalists. All the people in the book have something in common – they want to reduce risk. And Gawande himself, like every human being with a will to survive, is no stranger to risk reduction. For him, however, it’s vitally important.

The Checklist Manifesto is the story of how this simple checklist was made.

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How to Create and Implement a Brainstorming Process in 5 Steps

The following is a guest post from graphic designer and copywriter Erik Fessler.

What do you think is worse: sitting for 100 days because you didn’t know what direction to travel in, or going for 100 days down the wrong path?

Here’s the good news:

This question doesn’t matter if you have a reliable and logical process to find the right direction.

Brainstorming is the key to finding that direction, and it’s something you can implement for your team in a logical, structured way. With that in place, you can use that process as a reliable way to generate ideas, iterate upon them, and harness the power of your team’s combined creative energy to make real business change. That is, if you can build and optimize your brainstorming process…

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