When you’re finished with a checklist you can mark it as complete, which hides it from your dashboard and shows yourself and your team that it is finished and no longer needs working on.
“Completed” is one of three states that checklists can be in:
- Active
- Complete
- Archived
A checklist marked as complete cannot be changed unless it is made active again.
The checklist’s card will change color to green, and it will be hidden from your default dashboard view.
Completed checklists do not count towards your active checklist limit in our free plan.
Completing a checklist
There are two ways to change a checklist to complete.
Option 1: Complete all tasks
Checklists automatically change to “complete” when all tasks are ticked off.
This is shown using an animation and a green banner at the top of the checklist.
Option 2: Manually change the state
Alternatively, to mark a checklist as complete no matter how many tasks are ticked off, click the “Complete checklist” button in the right-hand menu when viewing a checklist.
Viewing completed checklists
You can view your completed checklists through either a template’s table view or your dashboard view.
Using template overview
When using the template overview your completed checklists can be seen by using the “All statuses” dropdown.
To show only the completed checklists, click the dropdown on the left-hand side of the overview – this is the “Statuses” dropdown.
Now select “Completed” from the dropdown.
Using the dashboard
You can view completed (and archived) checklists by clicking the cog next to your current location’s name at the top of your dashboard, then selecting “Show inactive”.
Both completed and archived checklists are classed as “inactive”, hence the grouping.
Completed checklists show as green cards underneath their parent template. Click on a completed checklist to open it.
Reactivating completed checklists
To re-activate a completed checklist (allowing you to edit fields and untick tasks), open it up and click the “Reactivate this checklist” button.
To archive a completed checklist, you will first need to re-activate it (a checklist cannot be both complete and archived).
To learn more, see our article on running checklists or archiving checklists.