When you’re finished with a workflow run you can mark it as complete, or complete all the tasks to complete it and see a shower of confetti 🙂
“Completed” is one of five states that workflow runs can be in:
- On track
- Due soon
A workflow run that has been marked as complete cannot be altered, or data changed in the form fields, unless it is made active again.
Note: Completed workflow runs do not count towards your limit of workflow runs on our free plan.
Completing a workflow run
There are numerous ways to change a workflow run to complete.
Option 1: Complete all tasks
Workflow runs automatically change to “complete” when all tasks (and required fields) are checked off.
You’ll see a shower of confetti and a green banner at the top of the workflow run, as shown above.
Option 2: Manually change the state
Alternatively, to mark a workflow run as complete no matter how many tasks are checked off, click the “Complete Run” button at the top of the right-hand menu.
Option 3: Complete via your inbox
You can also complete workflow runs from your Process Street inbox.
Hover over the workflow run you’d like to complete and click the checkmark icon on the right side of the page, as shown below.
You can also multi-select multiple workflow runs from your inbox and complete them from the button at the top of your page, shown above.
Option 4: Complete using our mobile app
If you are using our iPhone app you can complete workflow runs in the same way that you can when using a laptop or desktop, with the same confetti shower, only a little bit smaller 🙂
Option 5: Complete using an automation
If you are using an integration tool such as Zapier, you can change the state of your workflow runs to “Completed” when using the “Update Workflow Run” action, shown below.
In the “Workflow Run Status” field use the dropdown to select “Completed” as shown above.
Your completed workflow runs will identify at the top of the page that they have been “Completed by Zapier”.
Viewing completed workflow runs
You can view completed workflow runs in your Reports area.
Use the default saved view shown above, or use the filters to see completed runs from certain workflows and create a saved view for that.
Reactivate completed workflow runs
To re-activate a completed workflow run (allowing you to edit fields and un-check tasks), open it up and click the “Reactivate” button.
To archive a workflow run, you will first need to reactivate it (a workflow run cannot be both complete and archived).
You can see which users may have reactivated this workflow run in the activity feed from the right-hand menu.