The embed widget allows you to view and interact with other apps and content in your processes, without having to leave your workflow runs.
If you’d like to add a Google sheet, another Process Street workflow run, an interactive map, an Airtable view or stream multimedia in your workflow runs, the embed widget lets you do just that.
To have embedded, interactive content or apps appear in your workflow runs, you first need to add the embed widget into a task in your workflow.
Start from your Library and look for your chosen workflow. Click the three dots next to your workflow’s name and then click “Edit” from the dropdown menu.
Inside the workflow editor you will see the </> Embed widget in the content section on the right-hand side. Click on it, or drag and drop it into place in the center of your screen.
Next, you’re ready to add your embed code or URL.
You’re going to need either the embed code or the URL from the content you want to share. This varies from product to product, so be sure to test out which works for the content you’ve chosen.
We’ve added some notes on troubleshooting at the bottom of this article in case you hit a snag.
Once you’ve pasted your link into the Website Embed URL field in your workflow, you’ll see the content appear.
Publish changes to your workflow, and you have some great new interactive content in your workflow.
You can also use variables from the website form field to fill the embed widget automatically.
To set this up, click the magic wand next to the field in an embed widget, and look for the website form field to push a URL into it from elsewhere in the workflow run.
Since this is a variable, the embedded website will only display once the website form field is populated in an active run.
Google Sheets Pro Tip:
You can adjust the URL parameters when embedding a Google Sheet. Just add the parameters before #gid=0 at the end of the URL:
ui=2 (select the interface version)
chrome=false (full screen mode)
gid=24 (Which sheet you want to display)
frameborder=(size of border)
q=(Whatever) Search Query
You can also use variables in the settings of an embed widget to be able to auto-fill that field from an input made elsewhere in your workflow run. Learn more about auto-filling fields with variables.
If you can’t see your content after pasting in the embed code or the URL, there are a couple of reasons why it isn’t working. One is that you need to find out if the URL works or if you need to use the full embed code. With some apps and sites, finding this out is a case of trial and error.
In other cases, it might help to shorten the URL using TinyURL or similar apps before you embed them.
Another reason could be that whilst most websites and content creators allow you to embed their content elsewhere, some don’t. If you keep seeing an error message when trying to add your URL, it could be that it’s been blocked from sharing by the creator or the application itself.
If you need any help with this topic, you can reach out to our Process pros team for support.
Learn more about how the other widgets work: