If you’re on the front lines fighting COVID-19 and want to use these processes to help your facility, please contact us and we will set you up with a free account*
COVID-19 hit hard, and many communities, organizations, and small businesses are struggling to shoulder the increased pressure put on by circumstances of economic downturn and uncertainty.
This article is an attempt to offer some aid in the form of 8 free coronavirus workplace templates, to help you improve efficiency in your organization by streamlining and automating manual tasks in recurring COVID-19 processes.
Some of these templates are straightforward, linear processes, while others are more complicated processes with various different outcomes. They will all be embedded below with relevant descriptions and links to sources.
The Process Street checklists in this post were all informed by procedures established by the following leading health authorities:
- World Health Organization (WHO)
- Centers for Disease Control and Prevention (CDC)
- Government of Alberta’s Emergency Coordination Centre (ECC)
- New York Department of Health (DoH)
Each process template will be embedded below with a description. The article will be structured as follows:
- Coronavirus template quick-links
- How to use these coronavirus workplace templates
- 8 COVID-19 procedure templates to organizations and businesses fight coronavirus in the workplace
- How to use Process Street for crisis management in a downturn
Coronavirus template quick-links
Here’s a list of the checklists for quick access:
- CDC Cleaning/Disinfection Checklist for Households and Housekeeping
- CDC COVID-19 Checklist for Individuals and Families
- CDC COVID-19 Daily Office Safety/Health Checklist for Onsite Personnel
- Construction Leadership Council Site Operating Procedures for Coronavirus Management in Construction
- Department of Health Cleaning/Disinfection Checklist for Essential Shops and Retail Outlets
- ECC/Alberta Health Services COVID-19 Pre-Screen Procedures for Essential Personnel
- WHO Crisis Assessment on Board a Ship
- WHO Office Response Procedures for Positive COVID-19 Employees
How to use these coronavirus workplace templates
If you want to use any of the coronavirus workplace processes here, simply click “Edit Checklist” at the top of the checklist to add it to your Process Street account (you can sign up here for free).
Here’s some key info:
- You can edit these process templates to adapt them to the specific needs of your organization.
- When you need to follow a procedure, you just run the templates as checklists
- You can add form fields throughout the checklists to gather information
- You can connect your Process Street account with other platforms via automation (Zapier, webhooks, or API) to automatically store or utilize any data entered into your checklists
If you need to, you can quickly and easily print any of these checklists out to display on the walls of the important areas where they will need to be followed. Selecting to print the checklist will reformat it for greater offline readability. You can do this by exporting the checklist.
If you need support setting up automations you can visit our Help Site or contact our customer success team directly.
8 COVID-19 procedure templates
CDC Cleaning/Disinfection Checklist for Households and Housekeeping
This CDC Cleaning/Disinfection Checklist for Households and Housekeeping was built following the procedures outlined in the CDC Interim Recommendations for U.S. Households with Suspected or Confirmed Coronavirus Disease 2019 (COVID-19).
It provides an easy, step-by-step guide on how to effectively clean and disinfect households where people at risk or those confirmed COVID-19 positive reside to limit the survival of the virus in the household setting.
CDC COVID-19 Checklist for Individuals and Families
This CDC COVID-19 Checklist for Individuals and Families was built following the procedures outlined in the CDC Coronavirus Disease Daily Life & Coping Checklist.
It walks you through the process on how to plan for and protect yourself and loved ones, as a family, during a COVID-19 outbreak.
Following this checklist will help to minimize the spread of the virus in the household setting and provide you with the steps to take if you or a household member becomes infected.
CDC COVID-19 Daily Office Safety/Health Checklist for Onsite Personnel
This CDC COVID-19 Daily Office Safety/Health Checklist for Onsite Personnel was built following the procedures outlined by the US Centers for Disease Control and Prevention (CDC).
This checklist is intended to be completed each day by onsite personnel before reporting to work. It provides an easy-to-follow guide on how to monitor yourself for COVID-19 symptoms to help minimize any further spread of the virus.
Construction Leadership Council Site Operating Procedures for Coronavirus Management in Construction
This Construction Leadership Council Site Operating Procedures for Coronavirus Management in Construction was built following the procedures outlined in the Construction Leadership Council Site Operating Procedures Version 4.
This checklist covers all you need to know about the implementation of the necessary measures that should take place on construction sites to abide by the government standards on social distancing and how to best monitor employee compliance.
Department of Health Cleaning/Disinfection Checklist for Essential Shops and Retail Outlets
This Department of Health Cleaning/Disinfection Checklist for Essential Shops and Retail Outlets was built following the procedures outlined by the New York Department of Health Guidance for Cleaning and Disinfection for COVID-19 For Retail Stores.
It provides the information needed to help prevent the spread of COVID-19 at essential shops and retail outlets (i.e. grocery stores, pharmacies, etc.) by outlining the procedures and supplies necessary to promote effective hand and respiratory hygiene and also how to best clean and disinfect high-risk locations.
ECC/Alberta Health Services COVID-19 Pre-Screen Procedures for Essential Personnel
This ECC/Alberta Health Services COVID-19 Pre-Screen Procedures for Essential Personnel was built following the procedures outlined by the Emergency Coordination Centre (ECC) at Alberta Health Services.
It’s no question that essential workers are at high risk of exposure to COVID-19 every day. This includes the risk of becoming infected by another team member because they attended work while experiencing COVID-19 symptoms.
To limit the spread of the virus, we put together this checklist to serve as a daily screening to determine whether onsite essential personnel are fit for work based on COVID-19 symptoms and potential means of exposure.
It should be completed every day before employees report to work to make sure that the rest of your team and customers are kept safe.
WHO Crisis Assessment on Board a Ship
This WHO Crisis Assessment on Board a Ship was built following the procedures outlined by the World Health Organization (WHO).
This checklist outlines an informational guide for how to address public health risks and related regulations when planning and putting health measures in place on board ships or in ports.
It isn’t limited exclusively to COVID-19 (though it applies as well). It can be followed for any emergency events that may be caused by biological, chemical or radiological agents. This checklist covers identification of the event, event verification, assessment of potential risk, and response.
WHO Office Response Procedures for Positive COVID-19 Employee
This WHO Office Response Procedures for Positive COVID-19 Employees was built following the procedures outlined by the World Health Organization (WHO).
It serves as a guide on best ways to limit the spread of COVID-19 at work, how to effectively minimize COVID-19 risks during work meetings/events/etc., some key things to keep in mind when you or your employees travel, and how to best prepare in the event that employee tests positive for COVID-19.
How to use Process Street for crisis management in a downturn
Times are tough right now, and what’s even more difficult is balancing your margins against the wellbeing of your employees. Stress levels will be higher, and naturally, you will have to expect less than optimal capacity.
One thing you can do to shore up against this kind of downturn is to improve your internal processes to make your (and your employees) job easier. If stress levels are high, having a clear, easy-to-follow process with a clean, intuitive interface will help offload mental energy and reduce human error.
You’ll also save time by eliminating tedious manual tasks from the process (by automating them). You can also more readily enforce process adherence and flexibility to make your procedures more robust.
Some of the ways you can use Process Street:
- Improve employee and client onboarding
- Implement continuous improvement
- Business process management and automation
- Risk management
- Standard Operating Procedures (SOP)
Process Street has a range of workflow features which help to achieve this:
- Conditional logic
- Stop tasks
- Role assignments
- Embed widget
- Dynamic due dates
- Task permissions
- Task assignments
P.S. You may find our other COVID-19 procedures useful: 16 COVID-19 Procedures for Hospitals (According to Clinical Experience from FAHZU)
Don’t have a Process Street account? You can sign up here for free.
Are these templates useful for you? If so, we would like to compile more. Please send us any similar procedure manuals designed to help curb the current crisis and we will try to turn them into plug-in-and-play templates for your organization as quickly as we can! Let us know of any materials in the comments below or contact us directly via email. Thank you and stay safe.