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How to Use Google Keep to Create The Ultimate Task List

How to Use Google Keep

While it’s getting more popular lately, Keep is one Google’s of less popular products. It’s been around since 2013, and is a 100% free way to manage your tasks and store information.

What’s more, it links seamlessly with Inbox by Gmail (a material design version of Gmail with intuitive features).

Because of this, you can now use Keep and Inbox together to create a lightweight task management system that lives inside your inbox. If you’re the sort of person who likes to start each day on to-do list / inbox zero and you’re striving to be more productive, you’ll love this.

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Writing App Comparison: Quip vs. Microsoft Word vs. Google Docs

writing app

You need a solid writing app.

It’s vital for practically every kind of company—whether it’s for drafting contracts, writing up website content, or just putting together internal documentation.

But team collaboration can easily become a huge nuisance.

The more people involved, the more difficult it can be to decide on the right edits and produce a coherent piece. That means the last thing you want is even more trouble dealing with a collaboration tool that doesn’t fit your workflow.

We delved into the features of three popular collaborative writing apps—Quip, Microsoft Word, and Google Docs—to help you decide upon which is best for your team.

In this post, we’re going to compare each app’s features in the fields of:

  • Sharing
  • Concurrent editing
  • Revision history
  • Chatting and commenting
  • Organization

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The Best To-Do List App? Todoist vs Wunderlist vs To-Do vs Any.Do

test-gif

I’ve had something of a battle with to-do list apps recently which has shown me that it’s as much about the app as it is about the way you interact with it.

Your productivity really depends on the environment you manage your tasks in and the way your tasks are presented to you. With this in mind, I’m going to look at three options I’ve tested against each other over the past few months and report on what I’ve learned, both from the perspective of the features and from the perspective of the psychology of productivity. So, it’s Todoist vs. Wunderlist vs. Any.Do.

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Why Zapier is Your Dream Automation Software

automation software - header

[ Download our Free Ebook ] – Click here to download our free 111 page ebook on “How to automate the tasks you hate at work using Zapier“.

The Essential Secrets of Automation Software

Last week, we treated you to the first post in our Zapier series. “What is Zapier? covered the basics, but in this post we are going to go deeper into the advanced workings of the most useful automation software to have ever graced your computer screen.

If you still haven’t tried out Zapier yet, don’t sweat it! Considering how long it takes myself to come around to the idea of new technology (Windows 8 was a true shock to the system), you can’t be blamed for not going all-out straight away. So, to put any remaining doubts at rest, allow us to prove why Zapier truly is your dream automation software.

‘I wasn’t really sure what Zapier was for until I started digging around in the web application. Eventually I was able to come up with ideas to problems I didn’t even know I had.’ – Matthew W., Product Manager at SafetySync
Matthew really hits the nail on the head with this review; although it’s a fantastic program, unless you have the time and dedication to test out the entire app yourself, you’re probably not even going to know about some of the most useful features. That’s where we’re kicking in.

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Stop Switching Between Project Management Apps — Just Integrate Them

The following is a guest post by Brent Schiffman, the marketing manager for ProjectManager.com.

Project management apps

Are you a developer, SCRUM Master, QA Engineer, Project Manager, or a manager of any sort?

You might have the problem I had before I found a solution to:

  • Stop tracking the same information in multiple apps
  • Stop transferring data manually between your apps
  • Connect your favorite apps together to form… some kind of super app.

If you can’t manage your projects, to-do lists or general planning and productivity with any single app, I’m about to give you some great news.

And that great news is… the existence of Zapier.

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#Slack Review: Was 2015 Less Busy?

Slack review

Another Slack review?

When I started using Slack to collaborate with the team at Process Street, I couldn’t tell you why it was so popular. The day I was hired we moved the work-related chat over from Skype to Slack so I could meet the team. It was a while before I actually understood why.

All the while, by internet buzz standards, it was obvious Slack was doing something right. A study with a sample size of 731 by Hiten Shah concluded Slack is a real market fit, with 51% of its users saying they’d be very disappointed if it no longer existed and 82% recommending the app to others — that’s a high NPS score, for sure.

The news is out that Slack’s value has risen to $2.8 billion, with explosive growth doubling the number of users since the start of 2015. The growth is so remarkable that the New York Times estimates it is the fastest growing business app of all time, and even though it’s just two years old, it’s debatable whether it’s really a startup anymore — it’s even running its first ad campaign.

Slack review advert

Slack’s success has been reported enough – it’s the user experience that matters most, right? For the purposes of my Slack review, I’m not saying I rigorously exhausted the app’s uses and put every feature through its paces, I used it like a normal person might for the few things I needed it for.

Here’s what 2015 has been like.

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Inbox vs Gmail: Why I Made the Permanent Switchover

inbox vs gmail

While writing a recent article for TechCrunch about empty states in app design, I came across Inbox by Gmail — the app which rewards you with a sunny sky when you hit inbox zero.

Bonus: Get 25 Gmail Tips

Before we start, I wanted to offer you a bonus upgrade of 25 Gmail tips you can use to get super-fast at reducing your inbox to zero.

Just click the button below to access your Gmail tips.

Get Your Bonus

Done that? Now, let’s get into the Inbox vs Gmail comparison.

Inbox vs Gmail: The Full Comparison

I’m probably a little late to the party, and as much as I love Gmail I feel that Inbox is a smarter and more intuitive way to process a bulging inbox.

Vinay covered why task snoozing is so powerful over on his Abstract Living blog, which made me want to try an app with the same mechanics.

If you’re anything like me and have these traits, you’re probably going to get a lot out of Inbox:

  1. Around 5% of your emails warrant a reply
  2. Less than 10% of your emails get opened
  3. You forget to create tasks in your to-do list from emails
  4. You spend too long hitting inbox zero (the very definition of ‘busy work’)
  5. You find it hard to separate useful emails from trash with your current app
  6. You need reminding often before you start working on a task
  7. You want to see a blue, sunny sky pop up when you clear your inbox.
  8. You like good things

Inbox vs Gmail Inbox Zero

Delightful, right?! It looks even better on the iPhone because it animates slightly. After 20 minutes of looking for a way to record my iPhone’s screen and buying some junk app which doesn’t actually do it, I’ll leave that to your imagination.

If you want more content on Google products, see the posts Google Drive Tips and Dropbox vs Google Drive.

But first, getting back on track: here’s Inbox vs Gmail (The Showdown).

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My Content Creation Process: How to Write More in Less Time

content creation process

How often do you manage to read everything you save for later? I mean email, bookmarks, PDFs… everything.

When I first started working as a Process Street content writer, I had to improve my content creation process instantly or start falling behind deadlines.

I don’t want to remember how slow and disorganized I used to be before Pocket. It’s only been a few months, but I’ve already repressed memories of my sluggish content creation process. For the purposes of this post, I racked my brain and dredged up the process for you all to laugh at. Here’s what it looked like:

bad content creation process

My day-to-day tasks include research, reading, writing, and keeping our social platforms updated with fresh, relevant content. As far as research goes, I lost most of it or had no way of organizing it properly. PDFs got lost in my overflowing and overlooked Downloads folder, and anything pasted from Gmail to Notepad wasn’t worth looking at because of the formatting issues.

If I wasn’t using a combination of Twitter, Pocket, Evernote and Trello for content creation, I might as well be shoving a load of links into Untitled.txt and forgetting about them forever.

Here’s how I make sense of the research process I go through when creating new content for the Process Street blog.

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50 Ways To Save Time & Money with Workflow Automation

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Why You Should Care About Workflow Automation

The majority of companies in the world now rely on software-as-a-service; cloud-based apps like Salesforce, Google Apps and Zendesk, also known as SaaS.

In 2013 Forbes reported over 50% of businesses use cloud computing, which has risen to 77% as of May 2015. As SaaS gains popularity, companies are finding innovative ways to integrate apps and automate as much as possible, leaving businesses more time to spend on strategies requiring human input instead of repetitive admin work.

Connecting apps to automate workflows is becoming increasingly more important as companies move away from Outlook and Excel to cloud-based SaaS apps. A major benefit of using SaaS is that apps have the ability to talk to each other via APIs and automatically trigger different functions and events between apps.

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How to Host a Website on Google Drive for Free

How to Host a Website on Google Drive for Free

We’re a big fan of cloud services on this blog, and Vinay has written on Process Street about Dropbox vs Google Drive in the past as well as a great guide on how to migrate to the cloud.

If you’re wondering how to host a website on Google Drive for free, well, I just did (and it took me 2 minutes!) so I’ll tell you all about it.

Even though the new Google Drive has made it harder to host websites, there’s still a pretty easy workaround I came across. It comes in the form of a Google Script written by an expert in the field, Amit Agarwal. First I’ll show you this way — the easy way — then I’ll explain how you can do it without the script.

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