Managing Real Estate & Property Management in Process Street

There are many ways that Process Street can help you streamline your Real Estate or Property Management business.

From staging and listing new homes or handling property sales, to tenant and landlord on/off-boarding, property maintenance and cleaning, we have fantastic resources to help you.

Check out some great examples in our webinar with Alarca Realty, and discover how they use Process Street to help manage their business.

Premade workflow templates

We have hundreds of ready-made, ready-to-use workflow templates that you can access when you’re logged into Process Street.

Start from your Library and click “New Workflow” to open the workflow gallery. Use the search box to look for premade workflows.

The example below shows a search for workflows containing “Landlord”.

Learn more about the Workflow Gallery and using premade workflow templates.

You can also build your own workflows from scratch, by selecting “New Blank Workflow” from inside the template gallery.

Customize your workflows

You can edit and build lots of extra features into your workflows. This not only helps streamline how your processes (and therefore how your workflow runs function) but also lets you collaborate more effectively with other people.

  • Task Assignments – Assign specific individuals or groups to any task in your process
  • Role Assignments – Assign tasks based on a role instead of a person
  • Stop Tasks – Enforce the order of tasks and streamline hand-offs
  • Task Permissions – Customize who can see which tasks
  • Dynamic Due Dates – Create automated and adaptable timelines
  • Approvals – Set up approval flows anywhere your process requires sign-off
  • Permissions – Decide who can see, run, edit, or build any process

Sharing & collaborating

You can easily share workflows and workflow runs with clients, landlords or tenants and invite them to work on your workflow runs and tasks with you.

This is really handy when you’d like to have them fill out workflow runs or tasks themselves, or if you’re working on a process together, you can send it to them to review.

For some use cases, your external users will need to be part of your organization (a member or a guest) to view workflows and workflow runs,  whilst in other cases, they don’t need a Process Street account. These users are classed as “Anonymous” and they can only interact with your workflow runs in a very limited way.

Learn more about how you can collaborate with others, as well as the various ways that you can share your processes with them. Discover the different ways you can collaborate in the webinar below.

Create saved views for reporting

You can create saved views for each of your clients, properties or tenants in your Reports area. This allows you to quickly find and review the progress of any workflow runs that you are working on.

For example, you might want to:

  • Track how many tenant move-ins you have in play
  • Review where landlords and owners are in your onboarding process
  • Monitor the progress your maintenance & repair team is making
  • Check the number of end of tenancy cleans required for move-outs
  • Create property-specific views where you may have more than one process in play

One great way to create views like this is to select one workflow from the dropdown menu in your reports dashboard. In the example above we’ve used our Tenant move-out process for one saved view and the move-in process for another.

Another is to use the filters to set a naming convention for your workflow runs, which will allow you to search and filter them when creating saved views. For example, you could use the convention that you always include the client name or property address as part of your workflow run name.

Extra resources

You’ll find some great advice on a variety of subjects in our Blog. We’ve collated some of these below which we recommend you check out, not just for the great content but because many of them include bonus workflow templates that you can use.

Real Estate

Property Management

Case study

  • How Alarca Realty Replaced Spreadsheets with Process Street to Streamline Property Management

The example workflow templates below are also ready to use, for Real Estate and Property Management processes. Click on “Edit checklist” to create a copy of these workflows in your organization.

Real Estate workflows

Property Management workflows


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