Unequipped. Unprepared. Uncertain.
34% of people believe their organization isn’t properly prepared for employees to be working from home.
Speaking of which, has your organization recently – and rather hastily – transitioned from office working to working from home?
If the answer is “Yes“, no sweat. Process Street has you covered.
This post will guide you through the basics of working from home (WFH), the positives of it, the potential problems you could run into, on top of offering you our (free!) checklist templates that’ll ensure a safe and smooth WFH transition.
Read through the following sections to get completely clued up:
- What does WFH mean?
- The advantages of working from home
- WFH transition struggles
- Process Street’s free WFH transition templates
- Use Process Street for all recurring processes and tasks!
Or, if all you want is the checklists, get them here:
- Work From Home Office Space Checklist
- Remote Daily Work Schedule Template
- Virtual Meeting Checklist
- Onboarding Remote Employees Checklist
- Work From Home Policy Checklist
- Achieving Work-Life Balance Checklist
- Work Anxiety Resolution Checklist
- Critical Incident Stress Management Checklist
What does WFH mean?
The acronym WFH stands for work from home and working from home. People who work from home are also known as WFH employees, remote workers, teleworkers, and telecommuters.
Many companies allow employees to work from home on a part-time basis; thanks to the proliferation of business software that enables workers to communicate and go about their recurring tasks effectively, employees can work just as well outside the office as inside of it.
To boot, many companies such as Automattic, Buffer, and Process Street are operating on a completely remote basis. This means all their employees are distributed and are using apps like Slack and Zoom to communicate, and tools like Trello and Process Street to make sure they’re doing good, solid work at home.
The advantages of working from home
Vinay Patankar, CEO of Process Street, explains from an employer’s perspective in the post What You Need to Know About Remote Working From Our CEO:
“I’d already seen how effective [remote work] could be. As a startup, you face a series of challenges and those challenges appear harder when you’re bootstrapping. Being remote allowed us to avoid the obvious overheads of office space, but also increased our talent pool dramatically; enabling us to bring together the right skills quickly.” – Vinay Patankar, What You Need to Know About Remote Working From Our CEO
Let’s dig into those mutually-beneficial positives a little deeper, starting with the rewards reaped by employers.
Advantages of working from home for employers
- Increased employee engagement 📈
- Decreased office costs 📉
- Higher rates of productivity 🚀
It may come as a surprise to some, but people who work from home are actually more engaged than those working in an office! As Gallup states, this is due to employees reacting positively to remote work’s flexibility.
If your company is transitioning to being completely remote, that means you won’t have to shell out for office space (and, being honest here, expensive office space). Even if only a fraction of your employees are transitioning from working in the office to home — let’s say 20% — that still means a reduction in office space needed, and therefore reduced costs.
Put it down to what you will – a more comfortable working environment, the increased flexibility, the better work-life balance – but people who work from home aren’t just more engaged, but they’re also more productive. In fact, research conducted by Stanford shows there’s a 13% increase in productivity.
Now it’s time to turn our attention to the WFH advantages for the employees.
Advantages of working from home for employees
- Flexible work schedule ⏰
- No commuting 🚘
- Saved money 💵
Depending on your chronotype, you’re more productive at certain times. This could be very early in the morning, or late at night. When working from home, you’re largely able to work when it suits you.
Speaking of a flexible working schedule, one of the best parts of working from home is the lack of commute. No overcrowded trains, no late buses, no traffic jams while in the car. That extra time can be spent sleeping, doing yoga, making a great breakfast, or maybe even working on a personal project.
It’s not only the employer who manages to save money — it’s also the employee. For example, instead of buying a not-so-reasonably-priced lunch at the canteen or from a shop that’s local to work, you can make a quick, healthy lunch with the ingredients in your fridge. By not commuting, you’re also saving money by not journeying into an office!
That’s a pretty impressive list for both parties, no?
But for these positives to come to the fore, employees and businesses alike have to transition to working from home without succumbing to the struggles that occur.
You may already be aware of these notorious struggles concerning the WFH transition. But the good news, though, is that you can overcome them.
Just watch this webinar hosted by Process Street’s Blake Bailey and Leverage‘s Nick Sonnenberg and read through the rest of the post to learn how!
WFH transition struggles
Here’s a portrait of the archetypal business.
From Monday to Friday, the large bulk of the work takes place inside an office. Sure, an email or two may be sent while at home, but for the most part, work is office-based.
When a meeting is about to start, the relevant colleagues migrate to a separate room. When a new employee joins, the employee is shown the ropes by another employee, most likely one they’re sitting next to or at least nearby. When an employee has a question — let’s say the product manager needs something clarified by the marketing team – the product manager can simply walk over and ask.
What happens when a group of employees — or even a whole business – transitions to working from home is simple.
People get confused.
They aren’t sure how to go about these processes while at home.
How is a meeting conducted? What’s the etiquette for using Zoom? Should webcams be on or off? And what about day-to-day tasks; how can employees show line managers that they’re getting their work done and on time?
This is an inkling into the minds of employees who’ve transitioned into working from home without the right groundwork.
By ‘groundwork’, I’m talking about documentation. Without documenting processes that inform and guide employees on how to work while at home, there’s confusion, frustration, and annoyance – not to mention it stifles employee productivity. This isn’t what any business wants.
BPM software allows businesses to document integral processes for recurring tasks and activities. This means employees can then go in, see how the processes work, and follow the processes properly.
Process Street is state-of-the-art BPM software in the form of a nifty checklist app. Users can document their processes as templates, then checklists can be launched so all processes are followed to the T!
However, we know it can seem daunting to create processes from scratch.
Process Street’s free WFH transition templates
Time is of the essence, so I’ll waste no time introducing these checklist templates.
Work From Home Office Space Checklist
There was a 159% increase in remote working from 2005 to 2017, and that figure continues to rise.
But to get good work done each day, a dedicated space for working is needed.
Thanks to variables, this checklist template enables new WFHers to set up a dedicated office space at home and then sustain it.
New users of the checklist will be shown how to plan out the space, buy the necessary items for it, and set it all up. Returning users are guided through steps to ensure the space remains tidy, clean, and optimized.
For employees working from home, this checklist template is an absolute staple.
Remote Daily Work Schedule Template
You may have heard some horror stories regarding people underworking or overworking while working from home.
If I was a betting man, I’d put good money on the fact that these people weren’t scheduling their day properly.
With this Remote Daily Work Schedule Template, that’s precisely what your employees can do — schedule their day the proper way.
For each working day, they’ll categorize their daily list into tasks that’ll be tackled in the morning, and the ones that’ll be addressed in the evening.
As they work through the tasks, they’ll review their progress.
Once the day is over, the manager will then approve (or reject) how the employee went about their day via the approval task. This is to ensure the employee is working well remotely. Additionally, it helps the employee’s state of mind by knowing that their manager doesn’t think they’re wiling the day away, not working.
With this checklist template, everyone’s a winner.
Virtual Meeting Checklist
Video conferencing software like Zoom and Microsoft Teams has become the de-facto for businesses that have transitioned to working from home.
But leading digital meeting calls can be tricky if you’re used to doing it in-person.
This checklist template is the definitive guide for ensuring meetings go without a hitch.
The meeting leader should launch a checklist from this template before every meeting.
The checklist will then help them with preliminary steps (ensuring a stable connection, etc) before the call starts. They’ll then be guided through the meeting’s discussion points and bringing up any relevant issues. When the call is over, notes are written up and a recording of the meeting is shared with the attendees.
In fact, it’s so useful that following a meeting call process like this can reduce meeting time by 80%!
Onboarding Remote Employees Checklist
The onboarding process is crucial.
Don’t be a part of the 88%. Use this checklist template to get a hold of your remote onboarding strategy.
Specifically catering to managers who are onboarding new team members, they’ll be guided through the steps of welcoming, checking-in with, and assigning tasks and projects to the new employee.
It’ll also ensure all relevant paperwork has been generated, signed, and submitted, and that the employee works with a mentor throughout the onboarding process.
That’s because this checklist template is great.
Work From Home Policy Checklist
Do your employees know what to do and what not to do when working from home?
So that WFH employees know the policies, processes, and procedures they should adhere to, there’s this Work From Home Policy Checklist.
A member of your company’s HR team will first have to replace the text in red boxes with information concerning your company’s own policies, processes, and procedures.
Once that’s been done, ask all WFH employees to go through the checklist every quarter. It’ll help to keep them on top of everything and ensure they know how to WFH the right way.
Ready to dive in and edit the template?
Additional WFH templates
On top of the 5 aforementioned templates, there are a bunch of other templates for you and your team to utilize.
From checklists that help employees to achieve a decent, sustainable work-life balance to ones that’ll help rid them of work anxiety, these checklists templates are necessary additions.
Achieving Work-Life Balance Checklist
Work Anxiety Resolution Checklist
Critical Incident Stress Management Checklist
There you have it.
A whole host of free checklist templates that’ll help your organization transition into working from home easily and effectively.
Use Process Street for all recurring processes and tasks!
To recap, Process Street is superpowered checklists.
If you document workflows, business processes, and important procedures as templates, you and your team can then run checklists from those templates. These checklists keep human error at bay, and make sure everyone’s doing great work while at home!
For a visual explainer, check out the video below.
What makes Process Street checklists superpowered is its workflow automation features.
They include (but aren’t limited to):
- Stop tasks ✋
- Dynamic due dates ⏱
- Conditional logic 🧠
- Task permissions 👀
- Task assignments 👤
- Role assignments 👥
- Webhooks 🎣
- Embed widget 🌐
- Approvals ✅
These features will help you and your teammates truly collaborate like pros.
Before adding them to the templates your business creates from scratch, watch the webinar below for a deep dive into some of these features.
More resources for the WFH transition and working from home
Process Street account? Check. ✅
WFH transition templates added to your dashboard? Check. ✅
Valuable reading material concerning WFH, remote work, and remote office culture? That can’t be checked yet, but it’s coming right up!
This list is a collection of WFH and remote work-related posts from the content team at Process Street. Read through. Take note. Put what you learn into practice.
- What You Need to Know About Remote Working From Our CEO
- 14 Ways Your Team Can Boost Productivity While Working From Home
- The 19 Best Tips from My 3 Years Working Remotely
- Virtual Team: How to Excel at Remote Working (Free Templates)
- Burnout: How I Beat It, and How You Can Too
- How to Build a Strong Company Culture for Your Remote Team
- 5 Things You Need to Stay Productive When You Work From Home (Or Anywhere Else!)
- 8 Remote Team Tools for Maximum Collaboration and Productivity
- How Scotland’s Best Burritos Cured My Work From Home Loneliness
You’ve now got everything needed for a smooth, efficient, and effective WFH transition.
Has your business transitioned from working in offices to working at home? Are there any tips or tricks you’d like to share? If so, write them via the comment section below! 💡